Accounts Receivable Coordinator

Mauna Lani, Auberge Collection; Waimea/Kamuela (HI); Sur place; USD 33 000 - 48 000; Plein temps

Résumé du poste

Mauna Lani, Auberge Collection on the Kohala Coast seeks an Accounts Receivable Clerk to manage daily AR entries, invoice processing, and wholesale billing within OPERA. The role supports Sales Leisure, reservations, and front office to resolve rate variances.

Responsibilities include month-end closing, AR aging, and archiving files; readiness for audits; and potential overtime for special events. A business degree or related experience is preferred.

Qualifications

• Business undergraduate degree or three years' related work experience.
• Basic knowledge and understanding accounting principles.
• Basic knowledge and understanding Uniform System of Accounts for the Lodging Industry (USALI).

Responsabilités

• Upload daily front office transactions into accounts receivable module in OPERA.
• Reviews, inputs, edits and posts invoices in accounts receivable module.
• Ensure accurate billing for wholesale partners per wholesale agreement.
• Communicate with Sales Leisure division, reservation and front office for any rate variance.
• Prepare rate variance adjustments and obtain approval from Credit Manager.
• Process billing on wholesaler extranet as outlined in their contract.
• Responds to queries related to accounts receivable from our guests as well as other departments.
• Print and e-file accounts receivable aging and detail invoices for month end closing.
• Assists archiving of accounts receivable files in accordance with file retention schedule.
• Compiles records requested by external and internal auditors.
• Assists with special event-related duties.
• Attends meetings and/or participates in activities outside of regular working hours, incurring occasional overtime work.
• Performs other tasks and projects as assigned.

Connaissances

Reading

Math

Memory

Speaking

Writing

Organization

Professional image

Communication

Confidentiality

Attendance

Formation

Business undergraduate degree

Three years related work experience

Outils

PMS Opera

POS InfoGenesis

Google Suite

Microsoft Office

Description du poste

Company Description

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning "mountain reaching heaven" - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private bungalows, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.

Company Description

Located on the sun-drenched Kohala Coast, on sacred land marked by royal fishponds, natural lava plains, lush tropical gardens, and alluring beaches, Mauna Lani - meaning "mountain reaching heaven" - is an inspiring spiritual haven, defining a new era of experiential luxury on the Island of Hawaii. A resort for the generations, with contemporary guest rooms, suites, and private bungalows, CanoeHouse oceanfront dining, three distinct pools, a signature spa and wellness haven, and Kainalu Ocean Sports program, set the tone for transformational experiences and enriching cultural immersion.
For more information: auberge.com/mauna-lani
Follow Mauna Lani on Facebook and Instagram @MaunaLaniAuberge

Job Description

The base salary for this position is $29.36 hourly.

Core Responsibilities

• Upload daily front office transactions into accounts receivable module in OPERA
• Reviews, inputs, edits and posts invoices in account receivable module
• Ensure accurate billing for wholesale partners per wholesale agreement
• Communicate with Sales Leisure division, reservation and front office for any rate variance
• Prepare rate variance adjustments and obtain approval from Credit Manager
• Process billing on wholesaler extranet as outlined in their contract
• Responds to queries related to accounts receivable from our guests as well as other departments
• Print and e-file account receivable aging and detail invoices for month end closing
• Assists archiving of accounts receivable files in accordance with file retention schedule
• Compiles records requested by external and internal auditors
• Assists with special event-related duties
• Attends meetings and/or participates in activities outside of regular working hours, incurring occasional overtime work
• Performs other tasks and projects as assigned.

PHYSICAL DEMANDS

• Able to perform data entry work with computer, keyboard and mouse, occasionally under high volume circumstances and for extended periods of time.
• Able to sit for an extended period of time while performing essential job functions.
• Able to bend, lift, stoop, push/pull in the course of performing essential job functions.
• Able to lift and or carry twenty-five pounds (25lbs).
• Able to travel to locations on company property and when necessary travel outside of company property.

General Requirements & Skills

• General reading, math, memory, speaking, writing and organization skills required.
• Able to perform routine job functions independently and with minimal supervision, including working under tight deadlines without compromising quality of work.
• Able to present a professional image to external and internal customers of the company.
• Able to communicate effectively in oral and written form.
• Able to maintain confidentiality at all times regarding sensitive information.
• Must be able to comply with House Rules and Company/departmental guidelines set for attendance, safety, appearance, etc.
• Must be able to work a full-time schedule, Monday through Friday, during regular business hours.
• On occasion, must be able to work overtime hours and/or hours outside of regular business operational hours
• Familiar with PMS Opera, POS InfoGenesis
• Familiar with Google Suite platform
• Familiar with Microsoft Office application

Qualifications

• Business undergraduate degree or three (3) years related work experience
• Basic knowledge and understanding accounting principle
• Basic knowledge and understanding Uniform System of Accounts for the Lodging Industry (USALI)

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit auberge.com to learn more about our Collection. Follow us on Instagram, TikTok, LinkedIn, Facebook, and Pinterest: @Auberge and #AlwaysAuberge.

DHL Mahi Staffing, LLC is an Equal Opportunity Employer, M/F/D/V. DHL Mahi Staffing, LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, DHL Mahi Staffing, LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.