Accounts Receivable Coordinator

Safety National; St. Louis (MO); Hybrid; USD 46,000 - 60,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

401(k) match

Profit sharing

Family forming benefits

Paid time off

Paid holidays

Parental leave

Hybrid work environment

Life insurance

Disability insurance

Professional growth

Job summary

Safety National in St. Louis, MO seeks an Accounts Receivable Coordinator to manage premium billing, AR collections, and reconciliations across Excess, Primary, and Bond lines. You will collaborate with brokers and internal teams to resolve balances, process invoices, monitor credits, and support monthly close and audits.

You will work in a hybrid layout with a preference for in-office days, while maintaining timely financial transactions and strong customer service.

Qualifications

• Bachelor's degree in Accounting or related field preferred.
• Strong communication skills, both verbal and written.
• Detail oriented with accuracy and accountability.
• Ability to manage multiple priorities and deadlines.
• Analytical skills to identify discrepancies and resolve issues.
• Follows established procedures and delivers quality service.
• Proficient with Word and Excel and other office software.
• Authorized to work in the U.S. without sponsorship now or in the future.

Responsibilities

• Manage premium billing and accounts receivable collections.
• Perform account reconciliations across multiple business lines.
• Process and reconcile premium invoice batches and monitor credit balances.
• Coordinate refunds and write-offs and assist with monthly close activities.
• Prepare documentation for AR meetings and respond to audit requests.
• Maintain broker contact information and update AR procedures.
• Participate in user acceptance testing for billing systems.

Skills

Excellent verbal communication

Written communication

Attention to detail

Multi-tasking

Analytical problem solving

Follow procedures

Microsoft Word & Excel

US work authorization

Education

Bachelors degree in Accounting or related field

Tools

Oracle

PeopleSoft

ImageNow

Job description

At Safety National, we don't just offer jobs - we build careers with purpose! Since 1942, we have been an industry leader, valuing integrity, teamwork, and stability while providing competitive rewards, top-tier benefits, career growth opportunities, and flexible work options that promote balance. With tuition reimbursement, wellness perks, and a strong community impact, we invest in your success - both personally and professionally.

This opportunity is in the Accounting & Finance department

Our Accounting & Finance Department is dynamic and collaborative. Providing best-in-class service to our internal and external customers within the expected timeframes, we actively support our co-workers, clients, and community. Many of our managers have a public accounting background or tenure within the industry and are eager to share their spirit and knowledge with our growing team.

Role Description

Are you a detail-oriented professional who enjoys working with numbers, solving problems, and building strong relationships? As an Accounts Receivable Coordinator at Safety National, you will play an important role in supporting our financial operations by managing premium billing, accounts receivable collections, and account reconciliations across our Excess, Primary, and Bond business lines.

In this role, you will collaborate with brokers and internal teams to resolve outstanding balances, research discrepancies, and ensure accurate and timely financial transactions. You will process and reconcile premium invoice batches, monitor credit balances, coordinate refunds and write-offs, and assist with monthly accounting activities, including journal entries, account reconciliations, and financial system reconciliations.

You will also prepare documentation for monthly accounts receivable meetings, respond to internal and external audit requests, and support premium finance inquiries. Your responsibilities will include maintaining broker contact information, updating accounts receivable procedures, and participating in user acceptance testing for billing and accounts receivable systems.

Your ability to prioritize competing responsibilities, communicate effectively, and deliver exceptional customer service will be essential to your success. If you enjoy working independently while contributing to a collaborative team and take pride in accuracy and accountability, this opportunity offers the chance to make a meaningful impact on Safety National's financial operations.

Non-exempt: Please note, this position is classified as Non-Exempt under federal wage and hour laws. As such, you will be required to clock in and out for all hours worked and will be eligible for overtime pay for any hours worked over 40 in a given workweek.

Qualifications

Education

A four-year degree in Accounting or a related field is preferred.

Required Qualifications

• Excellent verbal and written communication skills, with the ability to establish and maintain positive working relationships with internal and external stakeholders.
• Strong attention to detail, accuracy, organization, and accountability.
• Ability to manage multiple priorities, meet deadlines, and work independently while maintaining consistent and predictable attendance.
• Strong analytical and problem-solving skills, including the ability to identify accounting discrepancies and work toward effective resolutions.
• Commitment to following established procedures and delivering excellent customer service.
• Proficiency in Microsoft Office applications, including Word and Excel, and other business office applications.
• Must be presently authorized to work in the U.S. without a requirement for work authorization sponsorship by our company for this position now or in the future.
• This position allows for a hybrid work schedule which includes a minimum of 3 days per week in our St. Louis Corporate Office, located at 1832 Schuetz Rd. Saint Louis, MO. All employees are required to submit work from home requests and follow our Work From Home policy, which will be provided to all candidates selected to interview.

Preferred Qualifications

• 3 or more years of experience in the insurance industry or other relevant professional experience.
• Previous experience in accounts receivable collections, premium billing, or related accounting functions.
• Experience preparing journal entries, performing account reconciliations, and supporting monthly financial closing activities.
• Familiarity with Oracle, PeopleSoft, or similar financial accounting systems.
• Experience using ImageNow or similar document management applications.
• Experience supporting internal and external audits, researching account discrepancies, and resolving outstanding balances.
• Familiarity with user acceptance testing for financial or billing systems.

Protect the confidentiality, integrity and availability of information and technology assets against unauthorized disclosure, destruction and/or alteration, in accordance with Safety National policies, standards, and procedures.

Safety National is a leading specialty insurance and reinsurance provider. Our culture is built upon relationships, which allow us to demonstrate our expertise gained through our rich 80-year history. As a wholly-owned subsidiary of Tokio Marine, Inc., we appreciate the benefits and support provided by our affiliation with one of the top 10 insurance companies in the world.

Total Rewards That Put Employees First

In our vision to be First with Co-Workers, compensation that includes base salary, holiday bonus, and incentive awards is only a small portion of the comprehensive total rewards package we offer. Our total rewards approach recognizes and rewards the time, talents, efforts, and results of our valued employees. Highlights of our exceptional benefits include generous health, dental, and vision coverage, health savings accounts, a 401(k)-retirement savings match and an annual profit sharing contribution. We proudly offer family forming benefits for adoption, fertility, and surrogacy, generous paid time off and paid holidays, paid parental and caregiver leave, a hybrid work environment, and company-paid life insurance and disability. To support employees in their career journeys, we provide professional growth and development opportunities in addition to employee recognition and well-being programs.

Safety National is committed to fair, transparent pay and we strive to provide competitive, market-based compensation. In our vision to be First with Co-Workers, compensation is only one piece of the comprehensive total rewards package we offer. The target base salary range for this position is $46,000 to $60,000. Compensation for the successful candidate will consider the candidate’s particular combination of knowledge, skills, competencies, experience and geographic location.