Accounts Receivable Coordinator

Pasha Group; Reno (NV); Presencial; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

The Pasha Group is seeking an Accounts Receivable (AR) Coordinator to handle full cycle AR processing, proper account coding, discrepancy resolution, and monthly accruals. You will monitor AR aging, balance invoices, and ensure accurate billing while maintaining customer communications with internal teams.

Responsibilities include invoicing, posting payments, and preparing credit/debit memos, with a focus on accuracy and timely collection.

Formación

• Proficient in Microsoft Office suite with intermediate Excel skills.
• Experience with ten-key by touch and 35 WPM typing speed.
• Ability to perform basic math calculations and data entry with high accuracy.

Responsabilidades

• Maintain department KPIs and accuracy ratings as defined by the department.
• Invoice customers and record payments using multiple invoicing schedules and systems.
• Enter and update customer and shipment information as needed.
• Code invoices to appropriate general ledger accounts.
• Run credit card reports to balance with bank deposits and post cash.
• Match and reconcile payments to invoices and process credit cards.
• Provide excellent service and communicate with customers to close open items.

Conocimientos

Excel

Typing

Data entry

Communication skills

Microsoft Office

Attention to detail

Confidentiality

Customer service

10-key by touch

Word/Outlook

Educación

High school diploma or equivalent with some college-level math or accounting

Associate degree in Accounting, Business, or related field preferred

Herramientas

SharePoint

Access

Outlook

Descripción del empleo

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Job Summary

The Accounts Receivable (AR) Coordinator performs full cycle accounts receivable processing, proper account coding, discrepancy resolution, correct billing, preparation of monthly AR accruals, and monitoring of AR aging and system discrepancies.

Primary Objectives

• Executes timely, accurate, and complete billing and associated administrative processes.
• Accurately records customer payments.
• Supports preparation of monthly AR accruals with accurate, timely data entry.
• Creates credit and debit memos to appropriately resolve billing discrepancies.
• Communicates and collaborates effectively with internal and external customers to close open items timely.

Duties and Responsibilities

• Maintain department KPIs and accuracy ratings as defined by the department.
• Accurately invoice customers and record customer payments using multiple invoicing schedules and systems.
• Perform typing, faxing, mail distribution, phone messaging, and other office related duties as required.
• Enter and update customer and shipment information as needed.
• Assist in clearing collections issues such as credit memos, debit memos, and short pays.
• Research and correct discrepancies.
• Code invoices to appropriate general ledger accounts.
• Maintain accurate, timely, and thorough records in proprietary database.
• Run credit card reports to balance with bank deposits.
• Create deposits and post cash.
• Match and reconcile payments to invoices.
• Process credit cards for customer payments.
• Follow proper audit procedures to review aging reports.
• Receive and respond to customer calls and correspondence, provide excellent service, and elevate concerns as needed.
• Maintain timely contact with customers.
• Update schedule, logs, and tasks daily.
• Other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent (HSED) and some college-level math or accounting courses required
• Associate degree in Accounting, Business, or a related field preferred

Work Experience

• 2+ years of experience with increasing responsibilities in a similar or related industry required

Required Knowledge, Skills and Abilities

• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill ? Word, Outlook: Basic level of skill
• Experience with ten key by touch and typing speed of 35 WPM required.
• Ability to perform basic math calculations including multiplication and percentages.
• Ability to communicate clearly with excellent verbal, written, and listening skills.
• Ability to work as an individual contributor or as a valued participant in a team based environment.
• Demonstrated ability to maintain confidentiality with tact and discretion.
• Excellent customer service skills with the ability to develop effective professional relationships.
• Strong attention to detail with a high degree of accuracy with data entry.

Preferred Knowledge, Skills and Abilities

• Advanced Microsoft Office skills in SharePoint, Access, and Outlook preferred

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment

This role requires work that may involve the following environmental conditions:

• Corporate office environment

Screening Requirements

Background Checks

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The Pasha Group family of companies are EOE/AA Employers – Minority/Female/Veteran/Disabled/and other Protected Categories