Accounts Receivable Associate

I. Halper Paper & Supplies, Inc.; Bayonne (NJ); On-site; USD 45,000 - 60,000; Full time

Job summary

I. Halper Paper & Supplies, Inc. in New Jersey seeks an Accounts Receivable Associate to support AR activities, post payments, and resolve invoice discrepancies.

You will handle bank deposits, respond to AR inquiries, pursue past-due accounts, and prepare memos for claims or deductions in a fast-paced office.

The role requires 2+ years AR experience, strong communication, attention to detail, and reliability; typical hours are Mon-Fri 9:00-5:30 with occasional overtime.

Qualifications

• High School Diploma.
• 2+ years AR experience, working with sales and customers on collections.
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat.
• Good communication and listening skills.
• Basic math skills.
• Attention to detail and organizational skills.
• Time management; ability to multitask and meet deadlines.
• Dependability; reliable and consistent work ethic.
• Punctuality; arrive on time to work and return from breaks.
• Ability to work in a fast-paced environment and adapt quickly.
• Willingness to learn and take on new responsibilities.

Responsibilities

• Prepare bank deposits.
• Post checks and credit card payments to customer accounts.
• Correct discrepancies on invoices from the day’s deliveries.
• Answer AR phone and email inquiries.
• Collections: make calls and emails to past-due invoices.
• Prepare debit and credit memos for claims, returns and deductions.
• Take initiative to complete open tasks and seek additional work.
• Maintain positive work relations and support team goals.
• Communicate respectfully with employees and vendors.
• Adhere to attendance policies and company handbook procedures.
• Fulfilling other AR duties as assigned.

Skills

Communication skills

Listening skills

Math skills

Attention to detail

Time management

Dependability

Punctuality

Adaptability

Willingness to learn

Education

High School Diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

Job Purpose

Accounts Receivable Associate will facilitate and support all functional areas of the Accounts Receivable department.

Duties and responsibilities may include:

• Prepare bank deposits.
• Post checks and credit card payments to the customer accounts
• Correct discrepancies on invoices from the day’s deliveries
• Answer AR phone and email inquiries
• Collections: make calls and send emails to customers on past due invoices
• Request payment for invalid deductions
• Prepare debit and credit memos for claims, returns and other chargebacks or deductions
• Take initiative to accomplish open tasks; be proactive and seek additional work when available
• Maintain positive work relations; support team work and help coworkers to accomplish team goals
• Listen and communicate respectfully with employees at all levels within the organization and outside vendors
• Attendance; Maintain regular attendance and follow call out and time off procedures as outlined in the handbook.
• Comply with company policies and procedures as outlined in the Employee Handbook
• The position includes all other responsibilities that may be necessary to fulfill the duties associated with the Accounts Receivable Associate or as may be assigned.

Required Qualifications

• High School Diploma
• A minimum of 2+ years working in Accounts Receivable – specifically working directly with sales team members and customers in regards to collections
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat
• Good communication and listening skills.
• Basic math skills
• Attention to detail and good organizational skills
• Time management; Ability to handle multiple demands and work to meet deadlines
• Dependability; Exhibit a reliable and consistent work ethic
• Punctuality; arrive on time to work and return on time from breaks
• Ability to work efficiently in a fast-paced environmentAbility to be flexible and to adapt to quickly changing conditions
• Willingness to learn and take on new responsibilities

Working conditions

The Company will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the Director of Human Resources should you require an accommodation or have any questions.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop computers, photocopiers and smartphones.

Position Type/Expected Hours of Work

This is a full‑time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:30 p.m. with a 30‑minute lunch break. This position may occasionally require longer hours when workload or project deadlines require it.

Travel

There is no travel required for this position.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel a computer, keyboard and mouse, handheld phone or device and reach with hands and arms.

Direct reports

This position has no direct reports.