Accounts Receivable Coordinator

Bell Flavors & Fragrances, Inc.; Northbrook (IL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive benefits

Competitive hourly salary

Job summary

Bell Flavors & Fragrances, Inc. in Northbrook, IL seeks an Accounts Receivable Coordinator to manage the full AR cycle, invoicing, collections, and reporting. You will collaborate with Sales and Finance to resolve billing issues and maintain accurate records.

The role requires 3–5 years in AR, proficiency with MS Office and Dynamics 365, and experience with invoicing portals. A collaborative, fast-paced environment and a competitive benefits package are offered.

Qualifications

• 3–5 years in accounts receivable or related financial role
• Strong knowledge of collections, cash posting, billing, reconciliation and account maintenance
• Experience with invoicing portals and MS Office tools
• Excellent attention to detail and ability to work cross-functionally

Responsibilities

• Manage full accounts receivable cycle including cash application, invoicing, collections and reconciliation
• Prepare and upload customer invoices with accurate terms and documentation
• Monitor accounts, follow up on past-due balances and resolve discrepancies
• Maintain customer records, payment instructions, W-9 forms, and detailed notes
• Perform month-end reconciliations, aging reviews, accruals and reporting
• Prepare AR reports, aging summaries and customer statements
• Establish and maintain customer credit accounts and obtain credit reports
• Collaborate with Sales, Finance and customers to resolve billing issues
• Identify process improvements to enhance efficiency and service
• Respond promptly to inquiries and meet deadlines

Skills

Accounts receivable

Communication

Detail oriented

Customer service

Tools

Microsoft Dynamics 365

Excel

Word

Outlook

Bill.com / Ariba / Coupa / Tungsten

Job description

Bell Northbrook
Northbrook, IL 60062, USA

Description

Join Our Team as Accounts Receivable Coordinator in our Thriving Flavor Manufacturing Plant!

Bell Flavors & Fragrances Inc. is seeking a detail-oriented Accounts Receivable Coordinator to support our accounting team in Northbrook, Illinois. This role manages the full accounts receivable cycle, including cash application, invoicing, collections, account maintenance, reconciliation, and reporting. The successful candidate will help maintain accurate financial records, resolve customer account issues, and support healthy cash flow through timely, professional follow-up.

Your Key Responsibilities:

• Manage the receivable accounts cycle, including cash application, collections, bank downloads, lockbox activity, deposits, and account maintenance.
• Prepare, review, validate, upload, and download customer invoices while ensuring accurate terms and supporting documentation.
• Monitor customer accounts, follow up on past-due balances, research discrepancies, resolve short payments, and elevate delinquent accounts when needed.
• Maintain customer records, payment instructions, contact information, W-9 forms, and detailed account notes.
• Perform month-end reconciliations, aging reviews, accruals, variance analysis, and related reporting.
• Prepare accounts receivable reports, aging summaries, and customer statements.
• Establish and maintain customer credit accounts and obtain D&B and Atradius reports.
• Collaborate with Sales, Finance, customers, and other stakeholders to resolve billing and payment issues.
• Identify process improvements that enhance efficiency, accuracy, and customer service.
• Respond promptly to emails and phone calls, meet department deadlines, maintain customer documentation, and complete other assigned duties.

Qualifications:

• Proven experience of 3-5 years in accounts receivable or related financial role
• S Working knowledge of collections, cash posting, billing, reconciliation, and account maintenance.
• Proficiency in Microsoft Word, Excel, Outlook, and Microsoft Dynamics 365.
• Experience with customer invoicing portals such as Tungsten, Coupa, Ariba, Bill.com, or similar platforms.
• Strong verbal and written communication skills and the ability to work effectively with internal and external customers.
• Excellent attention to detail, accuracy, organization, and follow-through.
• Manage multiple priorities, work independently, meet deadlines, and provide exemplary customer service in a fast-paced environment.
• Knowledge of flavor manufacturing industry (preferred but not required)

Why Join Bell?

• You will join a collaborative environment to work across teams
• Take ownership of important financial processes and growth
• Receive a competitive salary of $25-$28 per hour, based on qualifications and experience.
• Competitive benefits available to eligible regular full-time employees.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.