Accounts Receivable Coordinator

Heartland Business Systems; Little Chute (WI); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation package

Growth opportunities

Work-life balance

Paid time off

Job summary

Heartland Business Systems, LLC. is seeking an Accounts Receivable Coordinator to review sales orders for accuracy and customer financial status, and to disposition orders for timely processing.

You will handle daily cash applications, assist with new customer setups, and work across departments to resolve issues and provide excellent customer service. The role requires 1–3 years of related experience, a high school diploma, and strong organizational skills.

Qualifications

• 1–3 years of related experience.
• High School Diploma or GED.
• Basic computer skills and proficiency with standard software.
• Ability to work independently in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to collaborate with multiple teams and maintain professionalism.

Responsibilities

• Review sales orders for accuracy and customer financial status.
• Disposition orders internally for timely, accurate processing.
• Review related documents to compute fees and charges.
• Coordinate with Solutions Consultants, Inside Sales, and customers for account info.
• Set up new customers in business systems.
• Generate reports for sales and clients as needed.
• Assist Treasury with ACH information and cash application.
• Work with AR Credit to obtain customer payments and resolve issues.
• Support multiple departments to deliver excellent customer experience.
• Enter cash receipts daily and reconcile payments to invoices.
• Assist with audits and maintain accurate records.

Skills

1-3 years experience

High School Diploma

Basic computer skills

Independent work

Strong organization

Team collaboration

Prioritization

Professional demeanor

Education

High School Diploma or GED

Job description

Description

The Accounts Receivable Coordinator is responsible for reviewing all sales order for accuracy, customer financial status, and will disposition sales order to the appropriate departments to ensure timely and accurate order placing. This individual is also responsible for daily cash applications and will assist with setup of all new customers. In addition, this individual will assist resolving customer issues, accurately post data, assist with monthly reporting, and keep other relevant records.

Roles and Responsibilities/ Essential Functions:

• Review sales order for accuracy and customer financial status.
• Disposition sales order internally for timely, accurate order placing.
• Review documents such as purchase orders, sales orders, expense reports and/or statements of work to compute fees and charges due.
• Contact Solutions Consultants, Inside Sales Reps, and customers to obtain or relay account information, as needed.
• Complete accurate setup of all new customers within business systems.
• Generate weekly, monthly, or on request reports for sales and clients.
• Assist Treasury Team with compiling accurate ACH information.
• Work closely with AR Credit team by contacting customers and providing proper information to obtain customer payment.
• Work with departments to satisfy customer requests and provide an exceptional customer experience including but not limited to providing insight and direction when possible.
• Complete accurate and timely entry of cash receipts daily.
• Reconcile differences between customer payments and HBS invoices providing recommended adjustments.
• Verify accuracy of billing data and report errors.
• Gather information/documentation for audits as needed.
• Complete tasks within the specified timeframe accurately and professionally while working independently and/or as a team.
• Perform other duties, as assigned.

Requirements

How to qualify:

• 1-3 years of related experience
• High School Diploma or GED
• Basic computer skills
• Ability to work independently and in a fast-paced environment
• Excellent organization skills and attention to detail
• Ability to work well with others and support multiple teams
• Maintain an outcome focused mindset
• Have strong prioritization skills
• Always be a team player
• Carry a professional attitude and respectful demeanor

Why HBS?

Heartland Business Systems is one of THE LARGEST technology VARs, or Value-Added Resellers, in the Midwest. Anything that happens with computers - we do it! We PRIDE ourselves on our Core Values of:

Performance - HBS is driven to achieve exceptional results in all aspects of our business.

Respect - HBS Team Members demonstrate personal integrity and professionalism when dealing with all internal and external contacts.

Innovation - HBS is passionate to serve our internal and external customers with innovative solutions to enhance their success.

Development - HBS is committed to developing ourselves and each other in ways that support and improve the performance of ourselves and our business.

Excellence - HBS takes great pride in all we do and strive for excellence always.

What you can expect from HBS:

• Competitive Compensation Package (May include but not limited to: Bonus, Incentive, Commission, Fair Wage, Retirement Plans, Benefits with HSA Compatible Plans)
• Growth Opportunities
• Community Involvement
• Personal Development
• Employee and Family Celebrations
• Green Initiatives
• Personal Time Off
• Work Life Balance
• Recognition and Awards

Day in and day out, you will be a part of a collaborative, innovative and award-winning team that will make you a better professional. Choose HBS today!

Heartland Business Systems is an Equal Opportunity Employer - Including Disabled and Veterans.