Accounts Receivable Coordinator

The Abbey Resort; Fontana-on-Geneva Lake (WI); On-site; USD 42,000 - 52,000; Full time

Job summary

The Abbey Resort in Wisconsin is seeking an Accounts Receivable Accounting Clerk to join our front-office finance team. This entry-level role supports accounts receivable, data entry and financial reporting to help maintain accurate records and ensure compliance with accounting standards.

Ideal candidates have a Bachelor's degree in accounting or related field, 1–2 years of experience, strong Excel skills, and excellent communication abilities to interact with guests and departments.

Qualifications

• Bachelor's degree in accounting or related field preferred.
• 1-2 years of experience in accounting or finance.
• Strong understanding of accounting principles and practices.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work efficiently and effectively in a fast-paced environment.
• Proficient in Microsoft Excel and accounting software.
• Excellent communication and interpersonal skills.

Responsibilities

• Preparing group billing invoice including the following.
• Obtaining all charges posted to master account.
• Reconcile room and tax posted each night with nightly rooming list.
• Correcting any changes under or over what is posted and checking for missing charges with coordination sheets.
• Computing guests’ night short if any
• Editing client invoice
• Sending invoice with copy of charges to client
• Handling client inquiries pertaining to master billing during meeting or after billing invoice.
• Communicate with clients regarding billing to resolve disputes.
• Handling all advance deposits and applying to proper group accounts.
• Maintaining A/R files of current, past, and future groups.
• Prepare weekly & month-end accounts receivable aging.
• Maintaining credit file.
• Collection of all A/R accounts.
• Balancing daily cashier terminal.
• Reviewing all incoming cash and posting to the proper account.
• Calculate group travel agent commission.

Skills

Analytical skills

Attention to detail

Communication skills

Problem-solving

Fast-paced environment adaptability

Excel proficiency

Accounting software proficiency

Teamwork / interpersonal skills

Education

Bachelor's degree in accounting or related field

Tools

Microsoft Excel

Accounting software

Job description

JOB SUMMARY:

As an Abbey Resort associate, you will have the opportunity to be part of an incredible team at a full service resort situated on the beautiful shores of Lake Geneva. We aim to hire individuals who are ready and committed to exceed the expectations of every guest by genuinely creating lasting memories, maintaining a positive attitude and by providing outstanding service every time.

BASIC FUNCTION:

This is an entry level position with which we are seeking an enthusiastic candidate who can assist with accounts receivable, data entry, and financial reporting. As the Accounts Receivable Accounting Clerk, you will play a crucial role in maintaining accurate financial records and ensuring compliance with accounting standards.

QUALIFICATIONS

• Bachelor's degree in accounting or related field preferred.
• 1-2 years of experience in accounting or finance.
• Strong understanding of accounting principles and practices.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work efficiently and effectively in a fast-paced environment.
• Proficient in Microsoft Excel and accounting software.
• Excellent communication and interpersonal skills.

ESSENTIAL FUNCTIONS:

• Preparing group billing invoice including the following:
• Obtaining all charges posted to master account.
• Reconcile room and tax posted each night with nightly rooming list.
• Correcting any changes under or over what is posted and checking for missing charges with coordination sheets.
• Computing guests’ night short if any
• Editing client invoice
• Sending invoice with copy of charges to client
• Handling client inquiries pertaining to master billing during meeting or after billing invoice.
• Communicate with clients regarding billing to resolve disputes.
• Handling all advance deposits and applying to proper group accounts.
• Maintaining A/R files of current, past, and future groups.
• Prepare weekly & month-end accounts receivable aging.
• Maintaining credit file.
• Collection of all A/R accounts.
• Balancing daily cashier terminal.
• Reviewing all incoming cash and posting to the proper account.
• Calculate group travel agent commission.

MARGINAL FUNCTIONS:

• Effectively interact with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds
• Attending weekly Conference Planning meetings to obtain information on upcoming groups.
• Adhere to the policies of the Resort as set forth in the Employee Handbook and report any observed violations to Human Resources.
• Maintain a good working relationship with all departments.
• Maintain the highest level of employee/guest relations.
• Required to perform other tasks and duties as assigned.
• Scheduled hours may vary on business needs and may or may not include holidays, weekends, various shifts, overtime, or reduced hours.

ENVIRONMENT:

Office setting, hard surfaces with overhead artificial lighting and comfortable regulated ventilation.

We are an Equal Opportunity Employer

M/F/D/V

Source: Hospitality Online