Accounts Receivable & Collections Specialist

United Safety & Survivability Corporation; Exton (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

United Safety and Survivability Corporation is seeking an Accounts Receivable & Collections Specialist to manage billing, credit, and collections, supporting finance activities and process improvements. You will analyze customer creditworthiness, set limits, prepare credit files, process AR transactions, and collaborate with the Controller to optimize cash flow while maintaining accurate records.

This role requires a Bachelor's degree in Accounting or Finance, 2+ years of experience, and

Qualifications

• Bachelor's degree in Accounting or Finance or equivalent experience.
• 2+ years of credit & collections, accounting, and reporting experience.
• Strong proficiency in MS Word and MS Excel.
• MRP/ERP system knowledge preferred.
• Able to make fast data-driven decisions and solve problems.

Responsibilities

• Manage billing, credit, and collections activities.
• Prepare and set up new customer lines of credit.
• Ensure credit files and key documents are complete (W-9s, credit applications, etc.).
• Process AR transactions (billing, cash receipts, ACH, wires).
• Monitor collections and improve cash flow.
• Coordinate with Controller and Assistant Controller on controls and approvals.
• Prepare month-end schedules and AR aging reports.
• Identify process improvements and maintain internal controls.

Skills

Credit & collections

Accounting

Data analysis

Problem solving

Education

Bachelor's degree in Accounting or Finance

Tools

MS Word

MS Excel

MRP/ERP systems

Job description

United Safety and Survivability Corporation is committed to delivering the most innovative and reliable safety and survivability solutions our customers can trust to protect life and property. We're not just building incredible, life-saving products, we're building a culture. From the manufacturing floor to the corporate office, to employees in the field, each and every employee here plays an important role in who we are as a company.

Job Title: Accounts Receivable & Collections Specialist

Summary:

The Accounts Receivable & Collections Specialist is primarily responsible for independently managing the billing, credit, and collections functions as well as proactively contributing to and supporting the day-to-day finance activities as assigned by the Assistant Controller and Controller. This role should also actively participate in transformation initiatives to optimize economics, risk, and efficiency across the business.

As an Accounts Receivable & Collections Specialist, a typical day may include:

• Analyzing, evaluating, and monitoring customer credit worthiness, recommending appropriate limits and terms, and proactively taking steps to manage credit risk.
• Preparing and setting up new customer line of credit accounts.
• Ensuring all customers have properly documented credit files including W-9's, credit applications, credit agreements, sales tax certificates, D&B reports and other key documents.
• Ensuring customer master files are properly setup in Syteline
• Performing on-going customer analytics, managing customer relationships and the credit and collections process, while concurrently managing the needs of the business, improving the company's cash flow performance and monitoring customer accounts for non-payments and / or delayed payments.
• Managing credit & collections function in collaboration with the Assistant Controller and Controller based on authorization levels for key controls and decision points.
• Reviewing, approving, and processing all AR transactions including billing, cash receipts, credit cards, ACH's, wires etc.
• Investigating short pays and cash application process to ensure accurate AR balances and timely collections.
• Identifying and investigating questionable data and making recommendations to resolve discrepancies utilizing analytical reasoning, available tools, and accounting knowledge.
• Reviewing and coordinating with Customer Service and Finance any credits against AR accounts.
• Proactively managing collections to identify and resolve issues with customers before accounts are past due.
• Managing customer accounts, proactively performing collections activities, making recommendations, when necessary, to place customers on credit hold, increase or decrease credit limits and stop customer shipments.
• Investigating and resolving customer queries in coordination with customer service.
• Preparing: invoices electronically on customer's web site for payment; EFT/ACH authorizations for current and potential customers, and monthly customer account statements, accounts receivable aging reports, and future cash receipts projections.
• Prepare and analyze month end schedules as needed for the close process.
• Proactively identify improvements in various existing financial and accounting processes, conceptualize improvement necessary, and lead improvement projects agreed upon.
• Develop, document, implement, and maintain internal controls
• Identify inadequacies in the analytical framework and recommend improvements.
• Performing other duties as assigned in support of departmental and company objectives.

You're a great fit for this position if this describes you:

• Bachelor's degree in Accounting of Finance, or equivalent experience
• 2+ years of credit & collections, accounting, and reporting experience.
• Strong proficiency in current computer software: MS Applications Word, Excel.
• Other highly preferred competencies: Understanding of an MRP/ERP system highly preferred.
• Proven ability to make fast data driven decisions based on the best available information and excellent problem-solving experience, adapting based on performance.
• Ability to manage multiple projects, handle data with confidentiality, think out of the box, and work without excessive supervision while building strong internal and external relationships.
• Excellent written and oral communication skills.
• Understanding that you are a part of a growing company, and are able to work extended hours as needed to support that growth.

Here at United Safety, we embrace the core values that make us great.

PASSION to build the future together.

People Attitude Service Safety Innovation One Company Nimble

This position description is intended to guide the activities of the person in this role. It is not intended to limit the thinking and creativity of the person in this role, nor is it intended that this description represents all the work that may be required of a person in this position.

United Safety is an Equal Opportunity Employer