Accounts Receivable/Collections Specialist

Hillis-Carnes Engineering Associates; Corridor North (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employer-paid benefits

ESOP

401k with company match

Tuition reimbursement

Employee stock ownership plan

Job summary

Hillis-Carnes Engineering Associates is seeking an Accounts Receivable/Collections Specialist in Annapolis Junction, MD. You will manage the full AR cycle, including new job approvals, billing, and collections from a broad client base, with preference for construction/engineering experience.

The ideal candidate has 5+ years in corporate collections, excellent communication, and strong analytical skills. Proficiency in Excel, Word, and Outlook is required.

Qualifications

• Minimum 5 years of corporate collections experience.
• Strong communication, problem solving, and analytical skills required.
• Billing/payment application process experience preferred.
• Ability to work independently in a fast-changing environment.
• Proficiency in Microsoft Office including Excel, Word and Outlook.

Responsibilities

• Review open accounts for collection efforts and aging.
• Make outbound collection calls professionally to customers.
• Establish relationships with Accounts Payable personnel and project managers.
• Resolve billing problems and reduce accounts receivable delinquency.
• Follow up on payment arrangements and monitor accounts.
• Post daily customer payments and generate monthly reports.
• File liens or initiate Small Claims actions as needed.

Skills

Communication

Problem solving

Analytical skills

Attention to detail

Independence

Adaptability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

WHO IS HILLIS-CARNES?

Hillis-Carnes Engineering Associates (HCEA) is a multi-disciplined ENR Top 500 engineering firm with 20 offices in the mid-Atlantic and Florida. We have demonstrated a history of success for the past 35 years. We are 100% employee-owned ESOP, and our history of success can be attributed to our motivational employee owners. We believe in fostering teamwork, rewarding ambition, and providing opportunities for professional advancement.

At HCEA, we can contribute our continuing success to multiple facets, but above all we are successful because of our knowledgeable, ambitious, and reliable employees who make every day count.

The Accounts Receivable/Collections Specialist is responsible for coordinating the entire accounts receivable cycle including new job approvals, billing, collections of outstanding accounts receivable dollars from the existing client base and all other aspects of collections, resolving customer billing problems and reducing accounts receivable delinquency. Experience in the construction industry, lien filing process is preferred. This position is in Annapolis Junction, MD (Howard County).

Responsibilities

• Reviewing open accounts for collection efforts.
• Making outbound collection calls in a professional manner while keeping and improving customer relations.
• Establishes strong business relationships with client company Accounts Payable Personnel and as necessary, with client company project managers and superintendents.
• Resolves client-billing problems and reviews accounts receivable delinquency, applying good customer service in a timely manner.
• Working with Branch Managers and Sales to effectively solve all disputes and collection issues.
• Collect customer payments in accordance with payment due dates.
• Identify issues attributing to account delinquency and discuss them with management.
• Review and monitor assigned accounts and all applicable collection reports.
• Provide timely follow-up on payment arrangements.
• Mail correspondence to customers to encourage payment of delinquent accounts.
• E-mail documents to accounts and follow up.
• Posting daily customer payments to accounts
• Monthly reporting as required
• Filing state appropriate lien notifications as necessary and required
• Ability to manage additional collections steps as required. Managing the process whether with Legal Counsel to file a lien or filing Small Claims actions.

Experience and Skills

• The ideal candidate for this position will have a minimum of 5 years of corporate collections experience including interaction with a large customer base.
• Strong communication, problem solving, and analytical skills required
• Billing/payment application process experience preferred
• Ability to work independently and to adapt to a fast-changing environment.
• Proficiency in Microsoft Office including Excel, Word and Outlook.
• Experience in a construction/engineering environment is preferred but not required.
• Must have attention to detail with an eye for accuracy.

Creative, self-disciplined, and capable of identifying and completing critical tasks independently and with a sense of urgency.

BENEFITS:

We are proudly an Equal Opportunity Employer and offer an appealing benefit package. A few of these perks include: 100% Employer-Paid Benefits (Long-Term Disability, Basic Life & Employee Assistance Program), Health (W/ Health Savings Account Option), Disability, 401k w/ Company Match, Generous Compensation for Employee-Referrals, Tuition Reimbursement and many more!

Need another reason to join in on the success? We offer an Employee Stock Ownership Plan (ESOP) in which employees are given shares in the company and the more successful the company is, the more valuable the shares become.

Minorities and Women are encouraged to apply.

EOE