Accounts Receivable Clerk

Stateside Brands LLC; Philadelphia (Philadelphia County); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Stateside Brands LLC is seeking an Accounts Receivable Clerk in Philadelphia, PA. Hybrid role with on-site work four days a week at headquarters.

This position focuses on invoicing, payments, and collections, ensuring accurate records and timely cash flow. You will work with distributors and internal teams to resolve billing issues and maintain strong customer relationships.

Qualifications

• 5+ years of accounts receivable, billing, or collections experience.
• Strong attention to detail and analytical abilities.
• Experience with customer invoices, cash applications, and reconciliations.
• Proficient in Excel or Google Sheets; NetSuite a plus.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication skills with customers and internal teams.

Responsibilities

• Process customer invoices, credit memos, and billing adjustments accurately and timely.
• Apply customer payments and reconcile cash receipts, bank activity, and customer accounts.
• Monitor AR aging and follow up on outstanding balances.
• Investigate and resolve billing discrepancies, deductions, or unapplied cash.
• Issue inquiries to customers and distributors to resolve issues collaboratively.
• Track credits, deductions, and other account adjustments.
• Maintain accurate customer records, payment terms, and receivable docs.
• Support month-end close through reconciliations and aging reviews.
• Assist audits, reporting, and other accounting initiatives as needed.

Skills

Accounts receivable

Attention to detail

Analytical skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Excel

Google Sheets

NetSuite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Receivable Clerk

Accounting & Finance Philadelphia, PA, US

Salary Range: $55,000.00 To $65,000.00 Annually

Stateside Brands isa rapidly growing spirits company dedicated to producing premium-quality beverages– Surfside Iced Teas and Lemonades, Stateside Sodas, Super Lyte Sports Drinks, and Stateside Vodka . With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence.

Job Summary

The Accounts Receivable Clerk supports the Finance and Accounting team at Stateside Brands by ensuring customer invoices, payments, and outstanding receivables are accurately recorded, reconciled, and collected in a timely manner. This role is responsible for maintaining customer accounts, processing cash receipts, monitoring outstanding balances, resolving billing discrepancies, and supporting relationships with distributors, customers, and internal teams. The ideal candidate is detail-oriented, organized, and possesses strong analytical and communication skills.

This position is hybrid, working on-site 4 days per week at our headquarters in Philadelphia, PA.

Key Responsibilities

• Process customer invoices, credit memos, and billing adjustments accurately and timely.
• Apply customer payments and reconcile cash receipts, bank activity, and customer accounts.
• Monitor AR aging and follow up on outstanding customer balances.
• Investigate and resolve billing discrepancies, deductions, short payments, and unapplied cash.
• Communicate with customers, distributors, and internal teams to resolve invoicing and payment issues.
• Track and reconcile customer credits, deductions, and other account adjustments.
• Maintain accurate customer records, payment terms, and receivable documentation.
• Support month-end close through reconciliations, aging reviews, and reporting.
• Ensure compliance with internal controls and established AR procedures.
• Assist with audits, reporting, and other accounting and finance initiatives as needed.

Qualifications

• 5+ years of accounts receivable, billing, collections, bookkeeping, or general accounting experience preferred.
• Strong attention to detail, analytical abilities, and organizational skills.
• Comfortable working with customer invoices, cash applications, reconciliations, spreadsheets, and accounting systems.
• Proficiency in Microsoft Excel or Google Sheets.
• Experience with NetSuite or similar ERP/accounting systems is a plus.
• Ability to manage multiple deadlines and prioritize responsibilities in a fast-paced environment.
• Strong written and verbal communication skills, including the ability to professionally communicate with customers and internal departments.
• Ability to research and resolve discrepancies independently while maintaining accurate financial records.
• Ability to handle confidential financial and customer information professionally.
• Experience in the beverage, consumer products, distribution, or manufacturing industry is a plus.

Compensation

• Estimated Base Salary Range: $55,000-$65,000 USD.
• Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications.
• The salary range refers to base salary only and is not inclusive of the total compensation package.

Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.