Accounts Receivable Clerk

haddadplumbingheating; Newark (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

PTO

Paid Holidays

Paid Vacation

Careers growth opportunities

Job summary

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team. The role focuses on maintaining customer accounts, processing payments, monitoring balances, and supporting collection activities.

Responsibilities include Sage data entry, reviewing AR balances, preparing aging reports, and assisting with reconciliations. Strong accounting basics, organizational skills, and attention to detail are essential for success.

Qualifications

• Strong understanding of basic accounting principles.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management skills.
• Strong interpersonal skills with ability to work independently and collaboratively.
• High attention to detail and ability to quickly learn new processes and systems.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Input service tickets into Sage and maintain accurate records.
• Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships.
• Prepare monthly requisitions for Project Manager review and Finance Manager approval.
• Maintain customer accounts, invoicing records, and payment activity.
• Record and apply customer payments accurately and within established timeframes.
• Prepare weekly and monthly aging reports and assist with account reconciliations.
• Meet regularly with the Finance Manager and Controller to review account status and collection efforts.
• Maintain accurate records of customer communications, invoices and payments.
• Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned.

Skills

Accounting principles

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

MS Office

Education

Associate's degree in accounting

1 year Accounts Receivable or Accounting experience

Tools

Sage 100 Contractor

Job description

Haddad Plumbing and Heating Inc. is seeking an Accounts Receivable Clerk to join our Finance team. The Accounts Receivable Clerk is responsible for maintaining customer accounts, processing payments, monitoring outstanding balances, and supporting collection activities.

Responsibilities

• Input service tickets into Sage and maintain accurate records
• Review accounts receivable balances, initiate collection efforts, and maintain positive client relationships
• Prepare monthly requisitions for Project Manager review and Finance Manager approval
• Maintain change order logs and track subcontractor and supplier documentation, including lien waivers
• Maintain customer accounts, invoicing records, and payment activity
• Monitor outstanding balances and elevate delinquent accounts to management as necessary
• Record and apply customer payments accurately and within established timeframes
• Maintain credit card payment records and customer authorization documentation
• Investigate and resolve payment discrepancies and account issues
• Prepare weekly and monthly aging reports and assist with account reconciliations
• Meet regularly with the Finance Manager and Controller to review account status and collection efforts
• Maintain accurate records of customer communications, invoices and payments
• Assist with filing, scanning, administrative tasks, special projects, and other duties as assigned

Required Education and Experience

• Strong understanding of basic accounting principles
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work independently and collaboratively
• High attention to detail and ability to quickly learn new processes and systems
• Proficiency with Microsoft Office Suite
• Reliable, punctual, and professional

Preferred Education and Experience

• Associate's degree in accounting, or one year of Accounts Receivable or Accounting experience, or an equivalent combination of education and experience
• Experience with Sage 100 Contractor preferred
• Experience with collections, customer account reconciliation, and payment processing
• Ability to work effectively in a fast-paced environment
• Bilingual in Spanish or Portuguese is a plus

Compensation

$50,000 - $60,000 Annually

Benefits Include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a Full-Time position. Days and hours of work are Monday through Friday, 8:00 a.m. - 5:00 p.m.