Accounts Receivable Billing Specialist

Botanical Designs; Seattle (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Paid Holidays

PTO

Job summary

Botanical Designs is seeking an experienced Accounts Receivable Specialist to join the Finance team in Seattle, WA. You will manage billing, invoicing, and collections, ensuring timely payments and accurate project and maintenance billings.

Responsibilities include reconciling accounts, communicating with customers, and supporting multiple departments to optimize billing processes. Prior ASPIRE/Service Titan experience and ERP proficiency are highly valued.

Qualifications

• Experience with billing and collections.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Teams and Microsoft 365.
• Experience is strongly preferred with a service management software, such as Aspire or Service Titan.
• Proficiency with a mid-level ERP system, such as Acumatica.
• Understanding of sales tax requirements.
• Ability to work independently and as part of a team in a fast-paced environment.
• Results oriented – ability to manage and meet deadlines.
• Ability to think critically, anticipate work needs, and interact professionally with customers.
• Excellent problem-solving skills.
• Highly organized and attentive to detail.

Responsibilities

• Create invoices and account statements according to company practices; submit accurate and timely invoices to customers in accordance with Company revenue recognition policies and in line with GAAP
• Maintain and update customer records, including name or address changes, mergers, mailing attentions, and billing preferences
• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Research and resolve customer discrepancies and past-due amounts
• Proactively communicate with accounting, sales, and customers regarding standard past-due accounts and collections
• Provide helpful assistance and documentation to customers as needed, including form W9, certificates of insurance, payment processing information, etc.
• Reconcile accounts receivable and additional GL accounts as assigned
• Prepare ad hoc analysis as needed
• Process periodic sales tax filings
• Partner with the accounting team, as well as other teams in the organization, to implement best practices and process improvements
• Perform other related duties as assigned

Skills

Billing & collections

Communication skills

Microsoft Teams

Aspire or Service Titan

Acumatica

Sales tax knowledge

Independence & teamwork

Result oriented

Critical thinking

Problem solving

Attention to detail

Education

Accounting degree preferred

Tools

Aspire

Service Titan

Acumatica ERP

Job description

Botanical Designs is seeking an experienced Accounts Receivable Specialist to join the Finance team in Seattle, WA. You will manage billing, invoicing, and collections, ensuring timely payments and accurate project and maintenance billings.

Responsibilities include reconciling accounts, communicating with customers, and supporting multiple departments to optimize billing processes. Prior ASPIRE/Service Titan experience and ERP proficiency are highly valued.