Accounts Receivable Associate — Entry-Level (Legal)

Carr Allison Pugh Howard Oliver & Sisson PC; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Carr Allison Pugh Howard Oliver & Sisson PC in Birmingham, AL is seeking an Accounts Receivable Coordinator to support daily AR operations, receipts processing, and posting payments by check, wire, or ACH. This entry-level role offers on-the-job training and a path to growth within a respected civil litigation firm.

The ideal candidate is detail-oriented, organized, and comfortable communicating with staff and clients.

Qualifications

• High school diploma or equivalent; an associate's or bachelor's degree in accounting, finance, business, or a related field is preferred.
• Strong attention to detail and accuracy in data entry and payment posting.
• Basic working knowledge of Excel, Outlook, and Word.
• Professional communication skills with staff and clients.
• Ability to manage multiple priorities and meet daily processing deadlines.
• High level of discretion in handling confidential financial and client information.
• Willingness to learn Aderant and BillBlast and firm billing procedures.
• 1–2 years AR or billing experience; legal setting preferred.
• Experience with Aderant or BillBlast is a plus.
• Familiarity with bank portals, wire and ACH processing.

Responsibilities

• Receive, log, and process client payments (checks, wires, ACH).
• Prepare and record deposits and bank slips as needed.
• Match payments to clients/matters/invoices.
• Research and resolve unidentified payments.
• Post payments in billing system.
• Maintain intake records, logs, and backups for audits.
• Follow up on past-due balances and aging reports.
• Draft and send reminders on collections.
• Track collections activity in accounting software.
• Prepare matter-level balance summaries and payment histories for attorneys.
• Gather invoices and billing records for client questions or disputes.
• Identify accounts suitable for write-offs or escalations.
• Answer internal inquiries about payment status.
• Support month-end close tasks for receivables and cash.
• Provide backup coverage for AR team.

Skills

Attention to detail

Data entry

Communication

Multi-tasking

Discretion

Billing systems learning

Education

High school diploma

Associate/Bachelor in accounting/finance/business

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Aderant

BillBlast

Job description

Carr Allison Pugh Howard Oliver & Sisson PC in Birmingham, AL is seeking an Accounts Receivable Coordinator to support daily AR operations, receipts processing, and posting payments by check, wire, or ACH. This entry-level role offers on-the-job training and a path to growth within a respected civil litigation firm.

The ideal candidate is detail-oriented, organized, and comfortable communicating with staff and clients.