Accounts Receivable Associate

Penn State University; State College (Centre County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Benefits package

Job summary

Penn State University is seeking an Accounts Receivable Associate to manage the AR lifecycle, including invoicing, posting payments, and reconciliations. The role emphasizes process adherence and accurate financial documentation.

The position supports a flexible hybrid work arrangement requiring in-person presence at least two days per week. Candidates should have a degree in Accounting or related field and be proficient in Excel, with SAP/SIMBA experience preferred.

Qualifications

• Degree in Accounting, Finance, or related field.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience using SAP and SIMBA.
• Strong organizational skills with exceptional attention to detail.
• Analytically minded.
• Strong communication and customer service skills.

Responsibilities

• Create and maintain business partner information.
• Prepare invoices and credit memos for external business partners.
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transactions and account balances; prepare and make bank deposits.
• Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts.
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies.
• Prepare accounts receivable periodic statements and reports; summarize trends.
• Investigate and track outstanding invoices; communicate collection status and payments.
• Ensure all transactions comply with policies and procedures.
• Answer and route phone calls.

Skills

Accounting knowledge

Analytical thinking

Organizational skills

Communication skills

Customer service

Education

GED or HS

Tools

SAP

SIMBA

Excel

Job description

POSITION SPECIFICS

The Accounts Receivable Associate facilitates the accounts receivable lifecycle; ensures accurate and efficient invoicing, payment processing, reconciling, and collection efforts; adheres to defined processes and policies to resolve discrepancies and maintain financial documentation; identifies opportunities to optimize accounts receivable business processes.

Key Responsibilities

• Create and maintain business partner information
• Prepare invoices and credit memos for external business partners
• Process billing efficiently and accurately; post payment receipts; record, review, and verify transaction and account balance; prepare and make bank deposits
• Reconcile general ledgers, credits, chargebacks, checks, advances, credit cards/Echecks and cash; audit GL accounts on a regular cadence
• Respond to customer inquiries; research, verify, and resolve concerns and discrepancies
• Prepare accounts receivable periodic statements and reports; prepare reports that help to analyze and summarize trends
• Investigate and track outstanding invoices, verify status of accounts, communicate and follow up regarding collection efforts and receipt of payments
• Ensure that all transactions are compliant with policies and procedures
• Answer and route phone calls

Preferred Qualifications

• Degree in Accounting, Finance, or related field
• Proficient in Microsoft Office Suite, particularly Excel
• Experience using SAP and SIMBA
• Strong organizational skills with exceptional attention to detail
• Analytically minded
• Strong communication and customer service skills

Additional Information

This position offers a flexible work arrangement that combines remote and on-campus work. This position requires to meet in person a minimum of two days a week and as required. Questions related to flexible work should be directed to the hiring manager during the interview process.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; Relevant education accepted in lieu of experience
• Required Certifications: None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 81