Accounts Receivable Assistant

Associated Students, San Diego State University; San Diego (CA); On-site; USD 20,000 - 29,000; Part time

Job summary

Associated Students, San Diego State University is seeking an accounting assistant to support the Accounts Receivable function under supervision. You will assist with reconciliations, distribute invoices and statements, and manage filing tasks on a campus-based team.

The role requires strong organization, good English communication, and willingness to complete required trainings, with a part-time schedule and SDSU student status.

Qualifications

• General clerical experience preferred.
• 10-key by touch experience preferred.
• Accounting experience preferred.
• Strong English language skills required.

Responsibilities

• Perform account reconciliations.
• Distribute accounting forms (invoices, statements, reports).
• Handle filing tasks.
• Maintain working relationships with A.S. and SDSU departments.
• Adhere to safety policies and complete required trainings.
• Support general clerical duties as assigned.

Skills

General clerical experience

10-key by touch

Accounting experience

Strong English skills

Education

Business major preferred

SDSU student enrollment (half-time)

Good academic standing

Eligible to work in the United States

Tools

Microsoft Office

Job description

Under the supervision of the Accounts Receivable Technician, the accounting assistant will assist with various accounting tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Account reconciliations
• Distribution of various accounting forms (invoices, statements, reports, etc.)
• Filing

Customer Service and Collaboration

• Establishes and maintains working relationships with various A.S. and University departments

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Job Requirements:

Minimum & Preferred Requirements

Education:

• Business Major preferred
• Preferred candidate will be a returning student for at least one additional school year
• Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).
• International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).
• Global Campus units do not meet the SDSU unit requirements.
• Must be in good academic standing
• Must be eligible to work in the United States

Experience:

• General clerical experience preferred
• 10-key by touch preferred
• Accounting experience preferred

Trainings:

• Anti-Harassment training (must be completed with 30 days of hire)
• Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
• Gender Awareness Training (Must be completed with 30 days of hire)

PERFORMANCE EXPECTATIONS

• Must be capable of maintaining positive working relationships with staff and customers
• Must be able to exercise tact and exhibit sound professional judgement
• Strong organizational skills required. Must be able to follow oral and written directions and follow projects through to completion
• Must be professional and courteous at all times
• Must be able to work well with different work styles
• Must be able to work efficiently and show initiative
• Must be able to work independently and on multiple projects at once

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Ability to gather and organize data, draw logical conclusions and discern implications
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure
• Ability to handle multiple tasks simultaneously

SCHEDULE & WORKING CONDITIONS

This is a part-time (15-20 hours/week), position with expected hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment. Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person will also spend time filing and have to do some lifting of supplies and materials from time to time, including banker boxes and files.

RELATIONSHIPS

Inside the Organization:

• Reports to the Accounts Receivable Supervisor
• Interacts with Accounts Payable Supervisor, Accounting Manager, and Finance Director

EMPLOYMENT CATEGORY:

Range I, Step I - Starting Rate: $17.75/hour

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

BS 2097