Accounts Receivable Assistant

Guardian Fire Services; Humble (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Houston Fire & Security is seeking an Accounts Receivable Assistant to strengthen our billing operations and cash flow. You will manage open invoices, update customer records, and ensure accurate posting in our cloud-based system while supporting cross-functional teams.

Ideal candidates will have experience with billing, data entry, and basic accounting tasks, with strong communication and attention to detail. Monday–Friday, 8am–5pm, on-site in Houston, TX, offering a stable full-time role.

Qualifications

• Proven experience with billing and accounts receivable.
• Experience with QuickBooks and Sage preferred.
• Strong data entry and administrative skills.
• Excellent communication and attention to detail.

Responsibilities

• Prepare and issue accurate invoices based on agreements or work orders.
• Maintain and update customer account information.
• Investigate billing discrepancies in coordination with customers and internal teams.
• Address customer inquiries related to billing and accounts promptly.
• Collaborate with customer service to streamline billing processes.
• Meet department goals and metrics.

Skills

Data entry

Billing support

Customer service

Account reconciliation

Problem solving

Communication

Tools

QuickBooks

Sage

Job description

Houston Fire & Security is a highly respected full-service fire protection company that offers exceptional fire safety solutions for a diverse range of fire protection systems. We provide comprehensive services, including design, installation, repair, inspection, and maintenance, for commercial fire protection systems. With the ever-changing codes and regulations, we assist you in ensuring that your building complies with the latest standards. Whether it’s a mid-rise commercial or high-rise commercial building, we provide regularly scheduled fire protection inspections and maintenance to maintain the optimal functionality of your system.

The A/R Assistant plays a key role in helping to contribute to the company’s financial strength by analyzing, managing and interacting with all the open accounts to reconcile invoices. The A/R Assistant drives data entry to optimize the cloud-based software system ensuring accurate and timely processing for receivables and recording of financial information. The position plays a vital part in enhancing the company’s infrastructure and has the capability to contribute to the strength and sustainable growth of Houston Fire & Security.

Essential Duties and Responsibilities:

• Prepares and issues accurate invoices based on agreements, contracts, or work orders.
• Maintain and update customer account information, including contact details and payment preferences.
• Investigate billing discrepancies, errors, or disputes in coordination with customers and internal teams.
• Addresses customer inquiries related to billing, payments, and account details promptly and professionally.
• Collaborate with customer service teams to streamline billing processes and resolve issues.
• Achieves goals set forth by supervisor regarding error-free work, transactions, processes, and compliance requirements.
• Experience in data entry and basic administrative duties.
• Performs administrative tasks or projects assigned by supervisor.Contributes to team effort by accomplishing and achieving results.
• Identifies change in processes and the optimal application to promote efficiency.
• Achieves department goals and metrics.
• Scheduling and coordination experience a plus.
• Experience in QuickBooks preferred.
• Experience in SAGE a plus.

Job Type:

• Full-time, Monday through Friday 8am-5pm
• 40 hours a week