Accounts Receivable Assistant

Financeroles; Encino (NM); On-site; USD 47,000 - 64,000; Full time

Job summary

Tokio Marine HCC is seeking an Accounts Receivable specialist to manage the full AR cycle, including posting payments, aging, and reconciling cash receipts from wires, ACH, cards, and checks.

Responsibilities include resolving invoicing issues, preparing broker statements, and supporting underwriting with aging data. This role requires strong Excel and MS Office skills and attention to detail.

Qualifications

• Maintain an up-to-date Accounts Receivable system with primary focus on cash application.
• Advanced Excel skills: filters, formulas, and VLOOKUPs.
• Proficient in MS Office products.
• Process and allocate cash receipts (wires, ACH, credit cards, checks).
• Back up for processing check deposits to the bank via a scanner.
• Daily retrieval of electronic wire transfers from the bank and two lockbox accounts.
• Contact clients by phone or email regarding invoicing issues and payment variances.
• Assist with processing return premiums to Accounts Payable and clearing offsetting invoices.
• Run and distribute daily AR aging reports and assist underwriting as needed.
• Prepare and mail monthly broker statements and follow up on overdue accounts.

Responsibilities

• Responsible for full cycle of Accounts Receivable including payment posting and reporting.
• Resolve customer issues related to invoicing and payments.
• Maintain accurate cash application and balance cash receipts to invoices.
• Assist with process improvements to billing and collection processes.

Skills

Excel

V-Lookups

MS Office

Cash application

Job description

Job Description

Responsible for the full cycle of the Accounts Receivable function, including the processing and posting of payments, reporting and follow-up of outstanding broker premiums, and resolving of customer issues.

• Maintain an up-to-date Accounts Receivable system with primary focus on cash application.

• Strong Excel skills, able to filter, create formulas, create V-Look ups a must.

• Strong MS Suite of products skills

• Enter, reconcile, and allocate cash receipts, which include wires, ACH, credit cards, and checks.

• Help prepare checks for deposit by researching invoices to be applied to and coding for proper account to be deposited into.

• Backup to person that processes check deposits to the bank via a scanner.

• Daily retrieval of electronic wire transfers from the bank as well as 2 Lockbox accounts.

• Contact clients on all invoicing issues by phone and/or email; issues could be related to over- or short-pay or scenarios where amounts received don’t match invoice balances.

• Assist with processing return premiums to the Accounts Payable department and clearing of offsetting invoices.

• Run and distribute daily Accounts Receivable aging within department and to underwriters when requested.

• Print, review, and mailing of monthly broker statement and follow-up with brokers on overdue accounts.

• Assist with customer inquiries.

• Contribute to ongoing process improvement by proposing/implementing solutions to process or service obstacles.

Tokio Marine HCC is an equal opportunity employer that values diversity and inclusion. We offer competitive compensation, comprehensive benefits, and professional growth opportunities within a global organization.

The pay range for this position is$46,600-$64,000which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the timeof this posting. The hired applicant will be offered pay within the entire range based on the candidate’s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin,sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction or challenge the accuracy of the background report.

The Company will consider for employment all qualified applicants, including

those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC § 1033(e))(the “VCCLEA”), which restricts financial institutions and insurers such as TMHCC from employing individuals with certain types of criminal convictions. Where the hiring and employment of individuals is not restricted by the foregoing, the Company will consider qualified applicants with arrest or conviction history in compliance

with applicable law such as the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance, the San Diego Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.