Accounts Receivable Analyst

SupplyLogic; Fort Worth (TX); On-site; USD 28,000 - 36,000; Part time

Job summary

SupplyLogic in Fort Worth, TX seeks a detail-oriented billing specialist for a strict 90-day contract. You will process billing and cash receipts, maintain client and internal CSC relationships, and ensure adherence to AR, Billing, and Cash Receipts procedures.

Applicants should have 2+ years data entry, strong Excel skills, and experience with DOS-based inventory software, with excellent math and communication abilities to meet monthly close deadlines.

Qualifications

• Must have at least 2 years data entry experience.
• Experience working with Microsoft Office, especially Excel.
• Ability to enter data from Excel worksheets into a DOS-based inventory software program.
• Exceptional customer service skills, both interpersonal and written.
• Ability to meet deadlines, including overtime during monthly closing.
• Good math, grammar, spelling and problem solving abilities, with independence.
• Ability to multi-task and stay organized.

Responsibilities

• Processes all types of billing – Bill As Ship and Customer owned.
• Verify freight charges against vendor invoices for additional charges.
• Analyze gross profit to ensure proper billing.
• Complete Batch Balancing Report comparing accounts payable vs PO received.
• Handle BAS-related inventory transactions.
• Verify postage logs and use.
• Communicate billing issues with CSR’s to fix discrepancies.
• Process discrepancy billing daily.
• Handle outgoing mail invoicing and discrepancy billing both in-house and outside.
• Research A/P and I/C to correct problem orders.
• Assist Accounts Payable as needed.
• Bill delivery tickets manually or via shipping module.
• Post daily Cash Receipts deposits from EFT, lockbox, live checks, PayApps.
• Post X money on accounts after orders bill.
• Process credit/rebills and negative delivery tickets.

Skills

Data entry

Excel

Customer service

Tools

DOS-based inventory software

Job description

JOB SUMMARY

***THIS IS STRICTLY A 90-DAY CONTRACT POSITION, NO TEMP TO PERM***

The main focus of this position is to process billing and cash receipts. Provide continued positive client and internal CSC relationships and to follow AR, Billing, and Cash Receipts internal control procedures.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes all types of billing – both Bill As Ship and Customer owned. This includes billing purchase orders from vendor spreadsheets, vendor invoices and requests to close for customer owned material being received into our warehouse.
• Freight – verify freight charges by reviewing vendor invoice to determine if there are additional charges, i.e. truck charges, not listed on vendor invoice
• Gross Profit – analyze gross profit to verify that job is billing properly
• Completing the Batch Balancing Report to verify the accuracy of the accounts payable vs. PO received.
• Inventory Control Transactions related to BAS orders
• Postage transactions – verifying postage log/use
• Communicates with CSR’s with any billing problems to eliminate discrepancy billing
• Process discrepancy billing on a daily basis
• Process outgoing mail – invoicing & discrepancy billing both in-house and outer-office
• Research A/P, I/C to help correct any problem orders
• Assist Accounts Payable Department if needed
• Delivery ticket billing – both manual and through shipping module
• Cash Receipts – posting daily deposits from EFT, lockbox, live checks, PayApp deposits.Posted either manually or through the cash receipts gateway
• Posting X money – posting on-account x money after X orders bill
• Credit/Rebills
• Negative Delivery Tickets

QUALIFICATIONS and SKILLS

• Must have at least 2 years data entry experience
• Experience working with Microsoft Office, especially Excel
• Ability to work from Excel generated worksheets entering data into a DOS based print inventory software program
• Exceptional customer service skills, both interpersonally and through written correspondence
• Ability to meet important deadlines, including the ability to work overtime as needed especially during monthly closing
• Must possess good math skills, grammar, spelling and problem solving skills with the ability to work independently
• Ability to multi-task
• Good organizational skills

EDUCATION

Some Accounts Receivable or Accounting experience preferred.