Accounts Receivable Administrative Specialist

The Phillip Charles Group -Taylor, Auburn Hills, Livonia, & Southfield; Romulus (MI); On-site; USD 28,000 - 30,000; Full time

Job summary

The Phillip Charles Group in Romulus, MI is seeking an Accounts Receivable Administrative Specialist for a day shift (8am-5pm). Pay ranges from $20-22 per hour, depending on experience.

You will manage AR aging, send statements, and perform outreach to past-due accounts while supporting the accounting team. Daily tasks include formatting aging reports, leading AR meetings, and cross-training in Accounts Payable as proficiency grows.

Qualifications

• This role emphasizes strong computer skills and Excel proficiency.
• Experience in an office environment with organization and attention to detail.
• Excellent collaboration and professional communication are required.
• Administrative support for accounting; specialized accounting functions are handled at head office.

Responsibilities

• Download and format weekly AR aging reports and maintain notes.
• Create, update, and send past-due statements twice per month; outreach via email and phone.
• Lead weekly AR meetings using aging reports to show collection progress.
• Assist with admin duties and cross-train in Accounts Payable as needed.

Skills

Excel

Office experience

Communication

Teamwork

Tools

Outlook

Job description

Accounts Receivable Administrative Specialist

Day shift: 8am-5pm
Pay: $20-22hr based on experience

Primary Responsibilities

• Download and format weekly AR aging reports, carrying forward notes and maintaining accurate updates throughout the week.
• Create, update, and distribute past-due statements twice per month.
  Conduct daily outreach via email and phone regarding past-due accounts.
• Lead weekly AR meetings with management, utilizing aging reports to present updates on collection efforts and account statuses.
• Assist with administrative duties and cross-train in Accounts Payable as proficiency grows.

Qualifications

• Strong computer skills, with proficiency in Microsoft Excel (prior accounting experience is not required; career transitions are welcome).
• Proven office experience with strong organizational skills, high attention to detail, self-motivation, and professional communication.
• Excellent collaboration skills and a team-oriented mindset.
• Note: This is an administrative support role for the accounting department; specialized accounting functions requiring a degree are handled by the head office.

Overview

• Total AR portfolio comprises approximately 150 customers and 1,200 open invoices.
• Daily focus is primarily targeted on past-due accounts (typically around 25 active customers at any given time).