Accounts Receivable/Accounts Payable Specialist (Central & Mid Atlantic) Illinois & Virginia

HYLAN; Arkansas; On-site; USD 40,000 - 60,000; Full time

Job summary

An innovative firm is looking for a detail-oriented Accounts Receivable/Accounts Payable Specialist to join its finance team. This role offers a unique opportunity to develop essential skills in accounting while contributing to the efficiency of financial operations. The ideal candidate will thrive in a dynamic environment, managing vendor invoices, customer billing, and supporting compliance with accounting principles. If you are organized, eager to learn, and passionate about finance, this position is perfect for you to grow your career in a supportive team setting.

Qualifications

• 1-2 years of relevant experience in accounting or finance.
• Proficiency in Microsoft Excel and accounting software.

Responsibilities

• Process vendor invoices and maintain accurate records.
• Generate customer invoices and assist with collections.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Basic Accounting Principles

Analytical Thinking

Education

Associate’s Degree in Accounting

Bachelor’s Degree in Accounting (preferred)

Tools

Microsoft Excel

Sage 300

Job description

We are seeking a detail-oriented and motivated individual to join our finance team as an Accounts Receivable/Accounts Payable (AR/AP) Specialist. This position offers an excellent opportunity to develop foundational skills in accounting and finance. The ideal candidate is organized, eager to learn, and comfortable working with numbers and financial data.

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices accurately and promptly.
• Match purchase orders, receipts, and invoices to ensure proper documentation.
• Review aging reports and compare them to AR collections to ensure proper payments to vendors.
• Maintain vendor records and respond to vendor inquiries.
• Obtain W-9s and Certificates of Insurance (COIs) for all subcontractors.
• Reconcile vendor statements to AP aging reports.

Accounts Receivable (AR):

• Generate and send customer invoices.
• Manage lien waivers and AIA billing.
• Monitor aging reports and assist with collection efforts.
• Respond to customer inquiries regarding billing and payments.
• Ensure Certificates of Insurance (COIs) are current and provided to customers.

General:

• Maintain accurate and organized filing systems (digital and/or physical).
• Support other accounting and administrative tasks as needed.
• Ensure compliance with company policies and accounting principles.

Qualifications:

• Associate’s degree in Accounting, Finance, or a related field (Bachelor’s preferred).
• 1–2 years of relevant experience (internships or coursework may be considered).
• Basic knowledge of accounting principles and financial reporting.
• Proficiency in Microsoft Excel and accounting software (Sage 300 is a plus).
• Strong attention to detail and organizational skills.
• Excellent communication and time management abilities.

Preferred Attributes:

• Willingness to learn and take direction.
• Ability to work independently and in a team environment.
• Strong problem-solving skills and analytical thinking.
• Construction experience is a plus.

Application:

Please submit your application with the following details:

• Name *
• First Last
• Email *
• Phone
• Address
• Street Address, Address Line 2, City, State / Province / Region, ZIP / Postal Code, Country

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