Accounts Receivable / Accounts Payable Specialist

Rotor Clip; New Jersey; On-site; USD 55,000 - 75,000; Full time

Job summary

Rotor Clip in Somerset, New Jersey is seeking an experienced Accounts Receivable / Accounts Payable Specialist to manage both functions on-site. The role requires meticulous accuracy, strong organizational skills, and the ability to work with customers and vendors to resolve issues.

You will issue invoices, process payments, match PO invoices, perform reconciliations, and assist with month-end close and 1099 preparation. Three years of AR and AP experience and proficiency in Excel are required.

Qualifications

• Minimum of three years of Accounts Receivable experience.
• Minimum of three years of Accounts Payable experience.
• Strong knowledge of accounting principles and standard AR/AP procedures.
• Proficiency with Microsoft Excel, including formulas, sorting, filtering, and spreadsheets.
• Experience using accounting or ERP software.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to research and resolve account discrepancies independently.

Responsibilities

• Prepare and issue accurate customer invoices.
• Record and apply customer payments.
• Monitor outstanding balances and aging reports.
• Research and resolve billing discrepancies.
• Process credit memos and account adjustments.
• Reconcile customer accounts and the accounts receivable ledger.
• Assist with cash-flow reporting and month-end closing.
• Review, code, and process vendor invoices.
• Match invoices with purchase orders and receiving documents.
• Prepare payments by check, ACH, or wire transfer.
• Respond to vendor inquiries and resolve payment discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Review employee expense reports for accuracy and compliance.
• Reconcile vendor statements and the accounts payable ledger.
• Assist with year-end reporting, including Form 1099 preparation.
• Perform bank and general-ledger reconciliations.
• Maintain organized and accurate financial records.
• Support month-end and year-end closing activities.
• Assist with audits and provide requested documentation.
• Follow internal controls and company accounting procedures.
• Work closely with management, customers, vendors, and other departments.

Skills

Accounts Receivable

Accounts Payable

Excel

Attention to detail

Time management

Verbal & written communication

Research discrepancies

Education

High school diploma or equivalent

Associate or bachelor’s degree in accounting/finance (preferred)

Tools

Syteline

ERP software

Job description

Accounts Receivable / Accounts Payable Specialist

Location: Somerset, New Jersey

Work Arrangement: On-site

Experience Required: Minimum of 3 years in both Accounts Receivable and Accounts Payable

Position Summary

We are seeking an experienced and detail-oriented Accounts Receivable / Accounts Payable Specialist to join our team in Somerset, New Jersey. The ideal candidate will have at least three years of hands-on experience managing both accounts receivable and accounts payable functions. This is an on-site position requiring strong organizational, analytical, and communication skills.

Key Responsibilities

Accounts Receivable

• Prepare and issue accurate customer invoices.
• Record and apply customer payments.
• Monitor outstanding balances and aging reports.
• Research and resolve billing discrepancies.
• Process credit memos and account adjustments.
• Reconcile customer accounts and the accounts receivable ledger.
• Assist with cash-flow reporting and month-end closing.

Accounts Payable

• Review, code, and process vendor invoices.
• Match invoices with purchase orders and receiving documents.
• Prepare payments by check, ACH, or wire transfer.
• Respond to vendor inquiries and resolve payment discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Review employee expense reports for accuracy and compliance.
• Reconcile vendor statements and the accounts payable ledger.
• Assist with year-end reporting, including Form 1099 preparation.

General Accounting

• Perform bank and general-ledger reconciliations.
• Maintain organized and accurate financial records.
• Support month-end and year-end closing activities.
• Assist with audits and provide requested documentation.
• Follow internal controls and company accounting procedures.
• Work closely with management, customers, vendors, and other departments.

Required Qualifications

• Minimum of three years of Accounts Receivable experience.
• Minimum of three years of Accounts Payable experience.
• Strong knowledge of accounting principles and standard AR/AP procedures.
• Proficiency with Microsoft Excel, including formulas, sorting, filtering, and spreadsheets.
• Experience using accounting or ERP software.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to research and resolve account discrepancies independently.
• Ability to handle confidential financial information professionally.
• High school diploma or equivalent required; an associate or bachelor’s degree in accounting, finance, or a related field is preferred.

Preferred Skills

• Experience with Syteline a plus.
• Experience working in a fast-paced accounting department.
• Knowledge of sales tax and audit preparation as required.
• Strong customer-service and vendor-management skills.

Work Requirements

• Must be able to work on-site in Somerset, New Jersey.
• Must be authorized to work in the United States.
• Must be able to perform the essential responsibilities of the position with or without reasonable accommodation.