Accounts Receivable & Accounts Payable Specialist

Blackwoodassociates; Annapolis (MD); On-site; USD 65,000 - 70,000; Full time

Job summary

Blackwood is seeking an Accounts Receivable & Accounts Payable Specialist to manage billing processes, collections, and expense reimbursements. This role reports to the Assistant Controller and requires meticulous review of transactions and timely invoicing.

Based in Annapolis, MD, the position is full time. A bachelor’s degree and 2+ years invoicing experience in a tech environment are required, with proficiency in Accounting Seed, QuickBooks, Netsuite, SAP, Oracle and Excel.

Qualifications

• Bachelor’s degree required; accounting or finance background preferred.
• Minimum of 2 years invoicing or order processing experience, ideally in tech/VAR environment.
• Proficient in accounting software and MS Excel for data analysis.
• Strong problem-solving, accuracy, and attention to detail; ability to handle confidential information.
• Excellent communication and cross-department collaboration skills.

Responsibilities

• Ensure timely creation and distribution of invoices across platforms.
• Audit accounting records and vendor accounts for billing accuracy.
• Update client accounts with payment or contact information.
• Follow collections procedures to secure payments.
• Prepare financial reports on accounts receivable status and activities.
• Support accounts payable and other accounting tasks as needed.

Skills

Bachelor’s degree

2+ years invoicing

Attention to detail

Effective communication

Interdepartmental collaboration

Education

Bachelor’s degree

Tools

Accounting Seed

QuickBooks

Netsuite

SAP

Oracle

MS Excel

Bill Spend & Expense

Adobe Acrobat

Job description

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Accounts Receivable & Accounts Payable Specialist

Full Time Lead Annapolis, MD, US

4 days ago Requisition ID: 1133

Salary Range: $65,000.00 To $70,000.00 Annually

Job Description

Blackwood is seeking an AR/AP Specialist to perform daily functions and tasks related to accounting. The focus of this role is to be responsible for managing and executing the billing processes (Accounts Receivable) and the related collections, as well as reviewing and approving expense reimbursements. This role is critical in overseeing billing operations and processes to ensure timely and accurate creation and acceptance of customer billings. Additionally, this role is responsible to ensure accuracy, compliance with company policies, and timely processing of all financial transactions related to billing and expenses. This generally entails verifying transactions, generating and submitting invoices, reviewing account discrepancies, and ensuring proper documentation and transaction coding. This position reports to the Assistant Controller.

Responsibilities

• Ensure timely creation and distribution of invoices within multiple platforms and portals.
• Perform internal audits of accounting records and vendor records to verify billing accuracy, as well as outstanding account balances.
• Update client accounts based on payment or contact information.
• Ensure the collection of each billing by following procedures outlined in the company collections policy.
• Examine and solve customer queries and discrepancies pertaining to billing.
• Process and record unique billing situations that fall outside of regular operations such as custom payment plans.
• Create financial reports relating to account receivable function and status of accounts.
• Review expense reports to ensure compliance with company expense policy.
• Provide communication and training across divisions in regards to expense reporting software and expense policy updates.
• Assist with monthly closing reconciliation by gathering accurate remittance information.
• Other Accounting duties will include providing back up support for Accounts payable, as well as Assistance with other accounting/finance projects as needed.

Basic Qualifications

• Bachelor’s degree required, preferably in a related field
• Minimum of 2 years of invoicing or order processing experience, preferably in the technology industry.
• Experience in a value-added-reseller (VAR) environment is strongly preferred, particularly with high volume and dollar product and services billing
• Exceptional problem-solving abilities, capable of tackling challenging issues and discrepancies with resourcefulness.
• Detail-oriented mindset with a commitment to accuracy and compliance.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and interact with external stakeholders.
• Proven track record of prioritizing tasks, meeting deadlines, and adapting to changing priorities in a dynamic environment.
• Reputation of operating with strong ethics and integrity, as well as understanding and maintaining confidentiality requirements.
• Ability to effectively organize and prepare data in a way that best supports customer requirements.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Proficiency in accounting software (e.g., Accounting Seed, QuickBooks, Netsuite, SAP, Oracle) and advanced knowledge of MS Excel.
• Proficiency and experience with Bill Spend & Expense, or other expense reporting system.
• Basic proficiency of Microsoft Office Suite
• Basic proficiency of Adobe Acrobat

Additional Qualifications

• Experience with Salesforce, or other CRM system.
• Familiarity with Avalara, or other sales and use tax software.
• Experience with QuickBooks Online
• Basic understanding of project accounting and/or accounting for professional services contracts