Accounts Receivable / Accounts Payable Administrator

Duracell Power Center, a Duracell Authorized Licensee; San Jose (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid PTO

Paid company holidays

Job summary

Duracell Power Center, a Duracell Authorized Licensee, is seeking an Accounts Receivable / Accounts Payable (AR/AP) Administrator for our San Jose, CA on-site office. The role focuses on vendor payments and customer invoicing, with broad administrative support to finance and leadership.

This is a full-time, on-site position reporting to the CFO. The role requires 2+ years in bookkeeping or AR/AP, proficiency with QuickBooks and Bill.com, and strong Excel skills.

Qualifications

• 2+ years of bookkeeping, AR/AP, or office administration experience.
• Proficient with QuickBooks and Bill.com.
• Strong Excel (formulas) and PowerPoint for presentations.
• Willingness to take on varied administrative tasks beyond core accounting.

Responsibilities

• Accounts Payable: Review, code, and route vendor invoices; schedule weekly check runs and wire payments; manage approvals; vendor relations.
• Accounts Receivable: Generate invoices, post payments, perform collections, and reconcile customer ledgers.
• General Accounting & Administrative: support Board data needs, ensure compliance filings, coordinate events, ensure data integration between systems, assist month-end close, and provide office operations support.

Skills

2+ years bookkeeping/AR-AP

Can-do attitude

Microsoft Excel

PowerPoint

Tools

QuickBooks

Bill.com

Job description

Company Description Duracell Power Center, a Duracell Authorized Licensee, develops smart home energy storage solutions that support clean, affordable, and reliable power for homeowners. The company designs, refines, and manufactures flexible battery and solar storage systems that help both customers and the planet. Its newest product, the Duracell Power Center, is a modular, easy-to-install home battery and solar storage solution from a trusted leader in power. Featuring industry-leading Lithium Iron Phosphate batteries, these units integrate with both new and existing systems, giving homeowners more choice and control over their energy use.

Job Title: Accounts Receivable / Accounts Payable (AR/AP) Administrator

Location: San Jose, CA (On-Site)

Position Type: Full-time

Reports To: CFO

Department: Administrative Support/ Finance

Work Location: San Jose, CA.

Job Summary

The AR/AP Administrator manages daily financial operations, focusing on vendor payments (Accounts Payable) and customer invoicing (Accounts Receivable). Beyond core accounting functions, this role provides critical administrative support to the broader team and leadership. This is a fully on-site position in our San Jose office for a proactive professional who is willing to "roll up their sleeves" to support the company’s operational and cultural needs.

Core Responsibilities

Accounts Payable (AP)

• Digital Invoice Management: Review, code, and route vendor invoices using Bill.com.
• Payment Execution: Schedule automated weekly check runs, ACH transfers, and wire payments via Bill.com.
• Workflow Approvals: Manage internal invoice approval workflows to ensure timely payments.
• Vendor Relations: Act as the primary contact to resolve billing issues and payment status inquiries.

Accounts Receivable (AR)

• Billing & Invoicing: Generate and issue accurate invoices to clients using QuickBooks.
• Cash Application: Post customer payments (checks, credit cards, ACH) directly into QuickBooks.
• Collections: Review weekly aging reports and follow up on overdue customer accounts.
• Reconciliation: Match daily bank deposits against customer ledger accounts to ensure system accuracy.

General Accounting & Administrative Support

• Executive & Board Support: Assist in the preparation of data, charts, and materials for Board of Directors (BOD) presentations.
• Compliance: Manage and file necessary government compliance reporting.
• Culture & Events: Coordinate logistics for team outings and internal company events.
• Data Integration: Ensure smooth, accurate synchronization between Bill.com and QuickBooks.
• Month-End Closing: Assist the accounting team with account reconciliations and close tasks.
• Operational Support: Provide general administrative assistance to ensure the office runs smoothly, handling tasks beyond traditional "bean counting" as needed.

Qualifications

• Experience: 2+ years of bookkeeping, AR/AP, or office administration experience.
• Software: Proven proficiency with QuickBooks and Bill.com is highly preferred.
• Technical Skills: Strong Microsoft Excel skills (including formulas and data formatting) and PowerPoint for presentation support.
• Mindset: A versatile, "can-do" attitude with a willingness to take on varied administrative tasks outside of core accounting.
• Location: Ability to work full-time on-site at our office in San Jose, CA.
• Medical, dental, and vision
• 401(k)
• Paid Time Off (PTO)
• Paid company holidays

Salary Range

$52, 000 to $70,000 annually (based on skills and experience)