Accounts Receivable & Accounting Specialist

IC Realtime; Pompano Beach (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

401(k)

401(k) matching

AD&D insurance

Disability insurance

Employee assistance program

Health insurance

Life insurance

Opportunities for advancement

Paid time off

Vision insurance

Job summary

IC Realtime, established in 2006, seeks an Accounts Receivable & Accounting Specialist to manage AR, collections, credit applications, and cash applications. This role also oversees tax exemption certificates and supports payables for the AZ facility, acting as a backup to the Senior Staff Accountant.

You will collaborate with leadership, operations, and cross-functional teams to ensure GAAP compliance and drive operational efficiencies.

Qualifications

• Bachelor’s degree or 5 years of experience in accounting.
• Experience with NetSuite and Avalara Certificate Management systems.
• Advanced Excel capabilities (formulas, VLOOKUP, sort/filter, pivots).
• Strong GAAP knowledge.
• Excellent written and verbal communication; ability to present data and respond to inquiries.
• Ability to work independently with minimal supervision.

Responsibilities

• Accounts Receivable & Collections: manage receivables, month-end reconciliations, journal entries, and collections.
• Credit Risk Management: process credit applications and use NetSuite/Avalara for tracking; report to CFO.
• Payables & Expense Administration: manage CTO credit card charges and general AP entries.
• Tax & Compliance: manage sales/use tax certificates in Avalara and NetSuite; resolve tax issues for orders.
• Process Improvement: assist with close, audits, and internal controls improvements.
• General Administration: support finance team and adapt to evolving needs.

Skills

Communication skills

Independent work

Analytical thinking

GAAP knowledge

Education

Bachelor’s degree in Accounting or 5 years of relevant experience

Tools

NetSuite

Avalara Certificate Management

Job description

Established in 2006, IC Realtime is a leading American-owned designer, innovator, and distributor of advanced digital surveillance and technology equipment. Serving residential, commercial, government, and military markets, we pride ourselves on pushing boundaries in security technology, cloud storage, and AI-assisted platform integrations. With major operations across the US, we deliver robust, dependable solutions backed by industry-leading support.

Position Summary

IC Realtime is seeking a skilled and analytical Accounts Receivable & Accounting Specialist. The ideal candidate will possess robust organizational, technological, and communication skills to effectively manage the company’s accounts receivable, collections, credit applications, and cash applications.

In addition to driving the AR function, this role will oversee sales and use tax exemption certificate management, assist with daily payables (including charges related to our Arizona facility), and serve as the primary backup to the Senior Staff Accountant. This position works closely with internal leadership, operations managers, and cross-functional teams to ensure adherence to standard accounting procedures and to identify operational efficiencies.

Essential Duties and Responsibilities

• Accounts Receivable & Collections Management: Review detailed weekly AR reports and take full ownership of corporate collections. Prepare month-end reconciliations and journal entries related to receivables and reserves. Manage customer statements, process credit memos, handle finance charge billings, and coordinate with collection agencies or credit bureaus as required.
• Credit Risk Management: Process incoming credit applications, utilize Bectran and NetSuite for credit tracking, and present credit risk recommendations directly to the CFO and executive leadership team.
• Payables & Expense Administration: Manage the Chief Technology Officer’s (CTO) credit card charges, perform timely voucher entries with correct general ledger coding (including transactions relating to the AZ facility), and assist with general accounts payable automation.
• Compliance & Tax Management: Collect, analyze, and maintain customer sales and use tax exemption certificates within the Avalara and NetSuite systems. Collaborate with the Sales Operations Manager to resolve credit or tax-related hurdles for pending orders.
• Departmental Support & Process Improvement: Manage the shared accounting mailbox, delegate tasks appropriately, and assist the finance team with the annual close and audit processes. Periodically assess accounting operations to recommend and implement internal controls and process enhancements.
• General Administration: Perform other related administrative or accounting duties as assigned by executive leadership to support the evolving needs of the finance department.

Required Qualifications & Skills

• Education & Experience: Bachelor’s degree in Accounting, or a minimum of five (5) years of directly relevant experience performing the accounting responsibilities outlined above.
• Technical Proficiency: Hands-on, professional experience using NetSuite and Avalara Certificate Management systems is required.
• Software Competency: Highly proficient in Microsoft Office Suite (specifically Excel) and Google Workspace. Candidates must demonstrate intermediate to advanced Excel capabilities, including the use of formulas, VLOOKUPs, data sorting/filtering, and pivot tables.
• Core Accounting Knowledge: A thorough understanding of Accounts Payable (AP) and Accounts Receivable (AR) processes, alongside a solid foundational knowledge of Generally Accepted Accounting Principles (GAAP).
• Core Competencies: Strong written and verbal communication skills; ability to professionally present data and respond to inquiries from management, clients, and vendors. Proven capability to work independently with minimal supervision while maintaining a dedicated work ethic. Strong reasoning and problem-solving abilities, with the capacity to interpret varied instructions and implement standardized procedures in complex situations.
• 401(k)
• 401(k) matching
• AD&D insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Vision insurance

Experience:

• credit and collections: 2 years (Required)