Accounts Receivable

Wolff Bros. Supply, Inc.; Medina (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Training

Medical, Dental, Vision

401k with MATCH

Paid Time Off

Short Term Disability & Life Insurance

Job summary

Wolff Bros. Supply, Inc. in Medina, OH is seeking an Accounts Receivable Representative to maintain accurate financial records and collect payments from clients. You will handle billing inquiries, reconcile accounts, and prepare monthly reporting while upholding professionalism.

The role emphasizes attention to detail, strong communication, and teamwork within a family-owned regional distributor serving HVAC, electrical, plumbing, lighting and tool products.

Qualifications

• Must have strong attention to detail and communication skills.
• Experience in accounts receivable or similar roles preferred.
• Proficiency with office software and data entry accuracy.

Responsibilities

• Provide excellent customer service and respond to inquiries on billing and payments.
• Reconcile AR balances, investigate discrepancies, and resolve issues promptly.
• Prepare monthly cash posting activity reports for management.
• Maintain organized records of transactions and customer communications.
• Generate and distribute invoices and statements; ensure delivery via email/UPS.
• Ensure AR processes comply with company policies and regulations.
• Suggest improvements to AR processes to increase efficiency.

Skills

Attention to detail

Customer focus

Positive Attitude

Financial insight

Problem solving

Team collaboration

Education

High school diploma or equivalent

Proven experience in AR/Accounts Receivable

Tools

Microsoft Office Suite

Job description

Since 1965, Wolff Bros. Supply, Inc. has been an important part of the wholesale distribution industry. Through our support of commercial, industrial, institutional, and residential sectors, we are one of the largest distributors in Ohio for HVAC, electrical, plumbing, lighting and tool products.

Accounts Receivable Representative

The Accounts Receivable Representative will play a crucial role in maintaining accurate financial records, ensuring timely payments from clients, and assisting in the overall financial management of the company. The ideal candidate will have strong attention to detail, excellent communication skills, and a commitment to maintaining the highest level of professionalism.

Key Responsibilities

• Customer Financial Service: Provide excellent customer service to clients by responding to inquiries, resolving billing disputes, and addressing payment-related concerns in a timely and professional manner.
• Account Reconciliation: Regularly reconcile accounts receivable balances to ensure accuracy and completeness. Investigate and resolve discrepancies promptly.
• Reporting: Prepare and distribute monthly reports of cash posting activity and adjustment entries to management.
• Documentation: Maintain organized and up-to-date records of all financial transactions, correspondence, and customer interactions related to accounts receivable.
• Invoice Distribution: Generate and distribute invoices and statements. Ensure timely delivery to customers via email and UPS.
• Compliance: Ensure compliance with company policies, accounting principles, and legal regulations related to accounts receivable processes.
• Process Improvement: Identify and suggest improvements to accounts receivable processes and procedures to enhance efficiency and accuracy.

Key Job Functions

• Apply basic cash application
• Provide excellent customer service
• Process pricing and tax corrections
• Invoicing and maintaining customer contact information
• Review of customer accounts
• Approve release of orders

Required Skills/Core Competencies

• Attention to detail
• Customer focus
• Positive Attitude
• Financial insight
• Problem solving skills
• Ability to thrive in a team environment

Qualifications

• High school diploma or equivalent.
• Proven experience as an Accounts Receivable Associate or in a similar role.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.

Physical/Mental/Environmental Requirements

• Sit for long periods of time
• Work on computer majority of the time
• Talk on the phone
• Stand, walk, climb stairs, reach with hands and arms
• Talk and listen
• Lift up to 30 pounds & bend occasionally
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Why choose us? A great company begins with great people!

• Family owned & operated since 1965
• Weekly Paychecks
• Paid Training
• Benefits including: Medical, Dental, Vision, Company Paid: Short Term Disability & Life Insurance
• 401k with MATCH
• Paid Time Off

We believe in diversity and are an Equal Opportunity Employer