Accounts Payable Technician - Baldwin County Commission

Baldwin-County-Alabama; Bay Minette (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Baldwin County Alabama is seeking a diligent Accounts Payable Clerk to manage invoice flow, attach supporting documents, and verify charges against purchase orders. The role emphasizes accuracy in data entry and timely processing of payments to vendors.

The candidate should have basic accounting experience, be capable of using accounting software, and be willing to work overtime. A pre-employment check and physical may be required.

Qualifications

• High school diploma or GED.
• Two (2) years accounting experience.
• Experience with computerized accounting systems desired.
• Willing to work overtime and travel as needed.

Responsibilities

• Receives invoices and statements, and attaches to purchase orders.
• Verifies invoices with purchase orders to ensure proper charges.
• Prepares claims to provide authorization for payment.
• Writes check and forwards to vendors.
• Enters claims data on data processing system.
• Receipts and deposits county funds daily.

Skills

Accounts Payable

Accounts Receivable

Data entry

Vendor communication

Documentation

Education

High school diploma or GED

Tools

Accounting software

Data processing system

Spreadsheet software

Job description

Arranges for payment of all purchase orders approved by the Commission. Maintains account payable claims file and purchase order file. Types miscellaneous letters, forms and reports.

Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.

Accounting and Financial

1. Receives invoices and statements, and attaches to corresponding purchase orders.
2. Verifies invoices with purchase orders to ensure proper charges.
3. Makes necessary adjustments to invoices.
4. Prepares claims to provide authorization for payment.
5. Prepares payment report for Commissioners' approval detailing department
   charges and items and/or services purchased, then pays bills once approved.
6. Writes check and forwards to vendors.
7. Enters claims data on data processing system.
8. Receipts and deposits county funds in proper accounts on a daily basis.

Filing and Records Management

1. Maintains accounts payable claim file by vendor name and date of purchase
2. Maintains unpaid purchase order files by vendor name and date.
3. Files paid invoices, with purchase order and receiving documentation attached to invoice, in permanent file by voucher number.

Typing and Stenographic

1. Types accounts payable reports.
2. Types checks for accounts payable.
3. Composes and types correspondence to vendors.

1. High school diploma or G.E.D.
2. Two (2) years accounting experience.
3. Accounts Payable and Accounts Receivable experience desired.
4. Experience with computerized accounting systems desired.

Other Characteristics

1. Possess validdriver's license.
2. Willing to work overtime, nonstandard hours, weekends and holidays as required to complete work assignments.
3. Willing to travel out of County as needed.
4. Willing to attend meetings, conferences, workshops, and training sessions as related in assigned work area.

(Any item with an asterisk will be taught on the job.)

1. Skills to communicate effectively with office staff and general public.
2. Math skills to perform basic accounting and bookkeeping operations.
3. Skills to prepare reports, complete forms, and to compose letters.
4. Skills to read and understand written instructions, manuals and correspondence.
5. Ability to operate office machines such as calculator, computer terminal and copy machine.
6. Basic knowledge of bookkeeping and accounting procedures and principles.
7. Knowledge of general office procedures.
8. Ability to work independently with little supervision.
9. Knowledge of departmental policies and procedures and ability to apply them to work problems.