ACCOUNTS PAYABLE SPECIALIST

Bryan County; Pembroke (GA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Equal opportunity employer

E-Verify participant

Job summary

The Bryan County Board of Commissioners is accepting applications for a Full Time Accounts Payable Specialist in the Finance Department, located in Pembroke, GA. The role oversees accounts payable processes, vendor records, and supporting audits and financial reporting.

Responsibilities include processing invoices, coding, payments, reconciliations, and providing training to other departments. Strong attention to detail and proficiency in Microsoft Office are required.

Qualifications

• Associate degree in accounting, Finance, or related field.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Office; Excel at an intermediate level.

Responsibilities

• Coordinate accounts payable invoices, coding, processing and payments in compliance with policies.
• Provide training and support on accounts payable processes to County departments.
• Ensure timely payments and accurate vendor records, including W-9 documents.

Skills

Data entry

Attention to detail

Microsoft Office

Excel

Adobe

Education

Associate degree in accounting

Job description

The Bryan County Board of Commissioners is now accepting applications for a Full Time Accounts Payable Specialist in the Finance Department located in Pembroke, GA.

This position is responsible for coordinating and overseeing the County’s accounts payable functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and vendor records. This role also provides training and support to other departments, assists with audits and financial reporting.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Coordinates the compilation, verification, coding, processing, and payments of Accounts Payable invoices, ensuring compliance with laws, policies, and general ledger requirements.
• Provides training and support to County departments regarding accounts payable processes.
• Ensures timely and accurate payments in accordance with County policies and procedures.
• Maintains and properly files all financial and accounting records related to accounts payable.
• Assists with the processing of purchase orders as needed.
• Maintains accurate vendor files, including contact information, banking details, and W-9 tax documents.
• Receives and routes invoices and account statements to departments and directors for approval and batching.
• Verifies the accuracy of account codes to ensure proper budget assignment.
• Oversees posting, balancing, and reconciliation of invoices and accounts payable data
• Verifies all vendor invoices against payment registers and resolve discrepancies in accordance with procedures
• Responsible for voiding, stop payments, and reissuance of vendor payments per policy and daily banking exceptions.
• Communicates professionally with vendors to address invoice inquiries, discrepancies, and payment details.
• Accurately process annual Federal 1099 tax forms.
• Research information and prepare annual unclaimed property reporting.
• Assists with month-end and year-end closing processes.
• Provides supporting documentation for internal and external audits.
• Works with management and team on continuous team process improvement.
• Performs special projects, including compiling results and recommendations when required.
• Performs additional or related duties as assigned or required.
• Responds to questions and requests for information from customers, auditors, employees, and others.
• Punctuality and attendance are essential.
• Performs other related duties as required.

SKILLS/ABILITIES

• Ability to adapt to change while maintaining a positive attitude.
• Ability to accurately and efficiently enter data into computer software and systems.
• Proficient with Microsoft Office Outlook, intermediate level in Excel, and Abode
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.

MINIMUM QUALIFICATIONS:

Associate’s degree in accounting, Finance, Business Administration or a combination of specialized education and training in the field of work. Must possess and maintain a valid Driver's License.

Bryan County is an equal opportunity employer, and we endorse the Americans’ Disability Act. Bryan County does not discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity or service.

Bryan County is a registered participant in the federal work authorization program commonly known as E-Verify. Bryan County uses the program to verify employment eligibility of all new employees after the Employment Eligibility Verification Form (Form I-9) has been completed.

E-Verify Number: 157957
Authorization Date: March 3,2010 E-Verify is a registered trademark of U.S. Department of Homeland Security