Accountant

State of Indiana; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Free Parking for most positions

LinkedIn Learning access

Education Reimbursement Program

Job summary

State of Indiana is recruiting for a Travel Accountant to support the Employee Payments section within FSSA Administrative Services. You will audit travel authorizations, verify reimbursements, and coordinate with IDOA for timely payments, while ensuring compliance and clear communication with staff.

The role requires a high school diploma, strong Excel skills, and knowledge of PeopleSoft Travel & Expense. It offers a comprehensive benefits package and opportunities for professional growth

Qualifications

• MS Excel proficiency for tracking, reconciling, and analyzing travel data.
• Experience with PeopleSoft Financials Travel & Expense for processing authorizations and reimbursements.
• Basic math to verify calculations, totals, and tax removal.

Responsibilities

• Review travel authorization requests for policy compliance and documentation.
• Verify travel expense reports for accuracy, allowable costs, and receipts.
• Audit agency credit card transactions to ensure proper taxes and spending.
• Communicate with travelers to resolve discrepancies or questions about reimbursement.
• Coordinate with IDOA and Accounts Payable on approvals and payment processing.
• Assist new employees with travel system setup and first expense reports guidance.
• Monitor pending reimbursements for timely processing and avoid burden on employees.
• Collaborate with agency accountants to correct budget coding or errors.
• Maintain organized records of travel requests, documentation, and receipts for audit readiness.
• Provide ongoing support on travel rules, hotel payments, and state procedures.

Skills

MS Excel

PeopleSoft Travel & Expense

Basic math

Attention to detail

Communication

Policy interpretation

Organization

Problem solving

Customer service

Education

High school diploma

Tools

PeopleSoft Travel & Expense module

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Family & Social Services Administration (FSSA):

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The seven care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities.

Role Overview:

This role, Travel Accountant, supports the Employee Payments section within FSSA Administrative Services. You will assist state travelers, audit out-of-state travel authorizations, and serve as the agency approver for all travel requests, including recommending solutions or corrections when denying requests. Your role ensures hotels, flights, and conference registrations are paid before travel and coordinates required approvals with IDOA. You will work directly with employees and executive staff to resolve travel issues. The role also audits all travel Expense Reports for policy compliance, tracks and audits travel credit card receipts, reconciles monthly PeopleSoft travel card transactions, and prepares them for payment through Accounts Payable. Additionally, you will support the agency fuel card program by managing approved drivers, monitoring fraud alerts, and issuing new or replacement cards.

The salary for this position traditionally starts at$42,900.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Review new travel authorization requests to confirm policy compliance and required documentation.
• Verify employee travel expense reports for accuracy, allowable costs, and proper receipts according to SBA circulars and IDOA Travel guidelines.
• Audit agency credit card transactions to ensure taxes are not charged inappropriately and spending aligns with state guidelines.
• Communicate with travelers to resolve discrepancies, missing documents, or questions about reimbursement.
• Coordinate with the Indiana Department of Administration and the State Comptroller’s Accounts Payable Department on approvals and payment processing.
• Assist new employees with setup in the travel system and provide guidance on entering their first expense reports.
• Monitor pending reimbursements to ensure timely processing and prevent financial burden on employees.
• Collaborate with agency accountants to correct budget coding or resolve payment errors.
• Maintain organized records of travel requests, documentation, and receipts for audit readiness.
• Provide ongoing support and customer service to staff, helping them navigate travel rules, hotel payments, and state procedures.

This job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

Individuals in this role should minimally be able to demonstrate the following:

• Strong proficiency in MS Excel for tracking, reconciling, and analyzing travel-related data.
• Working knowledge of the PeopleSoft Financials Travel & Expense module for processing travel authorizations and reimbursements.
• Basic math skills to accurately verify calculations, totals, and remove tax amounts.
• Exceptional attention to detail to ensure compliance with IDOA state travel policies and auditing standards.
• Strong written and verbal communication skills to assist travelers and resolve discrepancies.
• Ability to interpret and apply state policies, procedures, and travel-related regulations.
• Solid organizational skills to manage multiple requests, documentation, and deadlines simultaneously.
• Problem‑solving skills to research and correct errors in expense reports or chartfield coding.
• Customer‑service orientation to support employees and ensure a smooth reimbursement experience.

A high school diploma is required but a college degree is not.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .