KidTraks Invoicing Supervisor

State of Indiana; Indianapolis (IN); Sur place; USD 48 000 - 59 000; Plein temps

Avantages offerts par ce poste

Health insurance

Paid time off

Education Reimbursement

Résumé du poste

The KidTraks Invoicing Supervisor leads invoicing staff in the Finance Department at the Indiana Government Center, Indianapolis. You will set expectations, guide workflows, and evaluate performance while ensuring timely payments and compliance with state processes.

Prior management experience is preferred and you will collaborate with the Accounts Payable Team and the State Comptroller's Office on audits. This on-site role offers a strong benefits package and room to grow within Indiana's

Qualifications

• Specialized knowledge of the principles and practices of public accounting and auditing.
• Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Specialized knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
• Ability to perform essential functions with or without reasonable accommodation.

Responsabilités

• Manage workflow to aggressively process transactions in an accurate and timely manner.
• Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
• Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
• Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
• Assure accurate reporting of the disbursement data through various mediums.
• Develop and ensure the writing of unit goals and objectives.
• Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
• Reconcile accounts in which warrants are written.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

Connaissances

Public accounting

Auditing

Payroll systems

Budgeting

Leadership

Description du poste

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services:

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation:

Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision: Every child in Indiana thrives in a safe, loving, forever home.

Role Overview:

The KidTraks Invoicing Supervisor works in the Finance Department to oversee invoicing staff, workflows, and workloads. You will set expectations, provide ongoing feedback, and evaluate performance of employees. You will ensure that payments are processed in a timely manner and will work closely with the DCS Accounts Payable Team and the State Comptroller's Office to address audit concerns. Prior management experience is preferred.

This is an onsite role at the Indiana Government Center in Indianapolis, Indiana.

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Manage workflow to aggressively process transactions in an accurate and timely manner.
• Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
• Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
• Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
• Assure accurate reporting of the disbursement data through various mediums.
• Develop and ensure the writing of unit goals and objectives.
• Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
• Reconcile accounts in which warrants are written.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the principles and practices of public accounting and auditing.
• Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Specialized knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
• Ability to perform essential functions with or without reasonable accommodation.

A degree is not required.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 in election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .