Accounts Payable Supervisor / Manager

Initial Therapeutics, Inc.; Waltham (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Initial Therapeutics, Inc. is seeking an Accounts Payable Supervisor for our Waltham, MA facility. In this vital role, you will oversee the accounts payable team, ensuring accurate invoice processing and adherence to guidelines. We value exceptional interpersonal skills, attention to detail, and the ability to work autonomously in a dynamic environment.

Candidates must have a Bachelor's degree and proficiency in Microsoft Office applications. This position offers a great opportunity for impactful work within our innovative company.

Qualifications

• Exceptional interpersonal skills to build rapport with diverse stakeholders.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee all accounts payable functions and ERP entries.
• Review cashed checks and payments in a timely manner.
• Manage vendor onboarding and transactions for audits.

Skills

Interpersonal skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

SAP experience

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

SharePoint

Teams

Job description

Company

Visterra is a clinical stage biotechnology company committed to developing innovative antibody-based therapies for the treatment of patients with kidney, immune‑mediated and other hard‑to‑treat diseases. Our proprietary technology platform enables the design and engineering of precision antibody‑based product candidates that specifically bind to, and modulate, key disease targets. Applying this technology to disease targets that are not adequately addressed by traditional therapeutic approaches, we are developing a robust pipeline of novel therapies for patients with unmet needs. Visterra’s pipeline has multiple clinical‑stage assets and one approved therapeutic, sibeprenlimab.

As a member of the Otsuka family of companies, we are uniquely positioned as a small, dynamic, nimble and innovative organization where individuals and teams are empowered to make big impacts – while benefiting from the support, strength, stability and long‑term perspective of a 100‑year‑old global company. Visterra has approximately 105 employees and is located in Waltham, Massachusetts.

Summary

The Accounts Payable Supervisor will be a key member of the fast‑paced accounting team. This role will oversee an accounts payable team, manage all payables, including the payable entries into the company’s ERP system, and will assist in the review of reconciliations and journal entries specific to accounts payable. This role will be responsible for communicating with both internal and external stakeholders of the business to follow up on inquiries, and troubleshooting and resolving disputes related to purchasing and billing.

The position is located at Visterra’s facility in Waltham, MA. The hours will be Monday through Friday from 8:30 AM – 5:00 PM.

Responsibilities

• Manage all payables and payable entries, including review of monthly AP reconciliations.
• Review invoice entry of AP staff for proper approvals and coding, and process invoices in the Company’s ERP system.
• Oversee cash flow; ensuring correct payments are made in a timely manner.
• Develop guidelines for proper handling and coding of invoices to maintain general ledger expense accounts.
• Review and approve expense reports and other invoices for accuracy and eligibility for payment.
• Oversee the AP Specialist in the management of the accounts payable inbox, including assisting in resolving both employee and third‑party vendor questions and issues related to all AP matters.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Manage all new vendor set‑up and vendor onboarding, maintaining proper controls and procedures for this process.
• Ensure proper recordkeeping of purchases for use in periodic audits, as well as tax & compliance preparation – including 1099, Sunshine Act, and EUFPIA payment disclosure reporting.
• Manage due diligence and onboarding of new vendors in accordance with company policy.
• Other ad hoc duties to support account payable function, as needed.

Requirements

• Bachelor’s degree required.
• A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, board members, and visitors at all levels.
• Ability to regularly handle confidential and proprietary information with utmost discretion.
• Strong organizational, supervisory, and administrative skills with demonstrated ability to prioritize and work independently and demonstrate superior attention to detail.
• Strong communication and interpersonal skills.
• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
• Experience working in SAP helpful, but not required.
• Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem‑solve conflicts.
• Willingness to assume additional responsibility and learn new skills.

Equal Employment Opportunity

Visterra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.