Accounts Payable Supervisor / Manager

BioSpace; Waltham (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Visterra in Waltham, MA is seeking an Accounts Payable Supervisor to lead the AP team, manage all payables in the ERP system, and support reconciliations and journal entries. The role involves communicating with internal and external stakeholders to resolve purchasing and billing inquiries, with an on-site location in Waltham, MA.

The position operates Monday through Friday, 8:30 AM – 5:00 PM, and requires a Bachelor’s degree plus strong organizational, interpersonal, and

Qualifications

• Bachelor’s degree required.
• Ability to handle confidential and proprietary information with discretion.
• Strong communication and interpersonal skills are essential.
• Proficiency in Microsoft Office and collaboration tools (Excel, Word, PowerPoint, Outlook) is required.

Responsibilities

• Oversee accounts payable and monthly AP reconciliations.
• Review invoices for approvals and coding in ERP.
• Oversee cash flow and timely payments.
• Develop guidelines for handling and coding invoices to maintain general ledger expense accounts.
• Review and approve expense reports and other payables for payment eligibility.
• Oversee AP inbox and assist in resolving vendor inquiries.
• Verify vendor accounts by reconciling monthly statements and transactions.
• Manage new vendor setup and onboarding with proper controls.
• Ensure recordkeeping for audits and compliance (1099, Sunshine Act).
• Handle ad hoc duties to support the AP function.

Skills

Communication

Interpersonal skills

Discretion

Organizational skills

Problem-solving

Education

Bachelor’s degree

Tools

Excel

Outlook

Word

PowerPoint

SharePoint

Teams

SAP

Job description

Company

Visterra is a clinical stage biotechnology company committed to developing innovative antibody-based therapies for the treatment of patients with kidney, immune-mediated and other hard-to-treat diseases. Our proprietary technology platform enables the design and engineering of precision antibody-based product candidates that specifically bind to, and modulate, key disease targets. Applying this technology to disease targets that are not adequately addressed by traditional therapeutic approaches, we are developing a robust pipeline of novel therapies for patients with unmet needs. Visterra’s pipeline has multiple clinical-stage assets and one approved therapeutic, sibeprenlimab.

Company

Visterra is a clinical stage biotechnology company committed to developing innovative antibody-based therapies for the treatment of patients with kidney, immune-mediated and other hard-to-treat diseases. Our proprietary technology platform enables the design and engineering of precision antibody-based product candidates that specifically bind to, and modulate, key disease targets. Applying this technology to disease targets that are not adequately addressed by traditional therapeutic approaches, we are developing a robust pipeline of novel therapies for patients with unmet needs. Visterra’s pipeline has multiple clinical-stage assets and one approved therapeutic, sibeprenlimab. As a member of the Otsuka family of companies, we are uniquely positioned as a small, dynamic, nimble and innovative organization where individuals and teams are empowered to make big impacts - while benefiting from the support, strength, stability and long-term perspective of a 100-year-old global company. Visterra has approximately 105 employees and is located in Waltham, Massachusetts.

Summary

The Accounts Payable Supervisor will be a key member of the fast-paced accounting team. This role will oversee an accounts payable team, manage all payables, including the payable entries into the company’s ERP system, and will assist in the review of reconciliations and journal entries specific to accounts payable. This role will be responsible for communicating with both internal and external stakeholders of the business to follow up on inquiries, and troubleshooting and resolving disputes related to purchasing and billing. The position is located at Visterra’s facility in Waltham, MA. The hours will be Monday through Friday from 8:30 AM – 5:00 PM.

Responsibilities

• Manage all payables and payable entries, including review of monthly AP reconciliations.
• Review invoice entry of AP staff for proper approvals and coding, and process invoices in the Company’s ERP system.
• Oversee cash flow; ensuring correct payments are made in a timely manner.
• Develop guidelines for proper handling and coding of invoices to maintain general ledger expense accounts.
• Review and approve expense reports and other invoices for accuracy and eligibility for payment.
• Oversee the AP Specialist in the management of the accounts payable inbox, including assisting in resolving both employee and third-party vendor questions and issues related to all AP matters.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Manage all new vendor set-up and vendor onboarding, maintaining proper controls and procedures for this process.
• Ensure proper recordkeeping of purchases for use in periodic audits, as well as tax & compliance preparation - including 1099, Sunshine Act, and EUFPIA payment disclosure reporting.
• Manage due diligence and onboarding of new vendors in accordance with company policy.
• Other ad hoc duties to support account payable function, as needed.

Requirements

• Bachelor’s degree required.
• A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, board members, and visitors at all levels.
• Ability to regularly handles confidential and proprietary information with utmost discretion.
• Strong organizational, supervisory, and administrative skills with demonstrated ability to prioritize and work independently and demonstrate superior attention to detail.
• Strong communication and interpersonal skills.
• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
• Experience working in SAP helpful, but not required.
• Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
• Willingness to assume additional responsibility and learn new skills.

Visterra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.