Accounts Payable Supervisor

TOTE Resources LLC; Washington (District of Columbia); Hybrid; USD 54,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Company Match and Dispens?

Tuition Reimbursement

Paid Time Off

Job summary

TOTE Resources is seeking an experienced Accounts Payable Supervisor to lead daily AP operations within a shared services environment supporting multiple TOTE companies. This role ensures accurate, timely payments while maintaining internal controls and driving process improvements.

Based in Tacoma, WA, the supervisor will manage month-end close for AP, oversee GL accruals, and support audits. A Bachelor’s degree and AP experience are required, with strong Excel skills and a focus on continuous

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience managing Accounts Payable processes and controls.
• Strong knowledge of accounting principles and financial systems.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.

Responsibilities

• Supervise the day-to-day activities of the Accounts Payable team within a shared services environment.
• Interview, hire, train, coach, and develop team members.
• Plan, assign, and direct work to ensure departmental goals and service levels are achieved.
• Conduct performance evaluations and provide ongoing feedback and development opportunities.
• Address employee concerns, resolve issues, and foster a positive team environment.

Skills

Leadership

Analytical skills

Problem-solving

Communication skills

Education

Bachelor's degree in Accounting, Finance, or a related field

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

Job Description

Accounts Payable Supervisor

TOTE Resources

| Tacoma, WA

Department: Finance

Position Type: Full-Time, Exempt

Schedule: Hybrid Schedule – 4 Days In Office, 1 Day Remote (after onboarding and training) | Standard Business Hours

Lead. Develop. Drive Operational Excellence.

TOTE Resources is seeking an experienced and results-driven Accounts Payable Supervisor to join our Finance team in Tacoma, Washington. This leadership role is responsible for overseeing daily Accounts Payable operations within a shared services environment supporting multiple TOTE companies. As the Accounts Payable Supervisor, you will play a critical role in ensuring accurate and timely payment processing, maintaining strong internal controls, developing team members, and driving continuous process improvement. This position offers the opportunity to make a meaningful impact on organizational efficiency while partnering with stakeholders across the business. At TOTE Resources, we are committed to our core values of Safety, Operational Excellence, Customer Experience, and Colleague Experience.

What You’ll Do

Leadership & Team Management

• Supervise the day-to-day activities of the Accounts Payable team within a shared services environment.
• Interview, hire, train, coach, and develop team members.
• Plan, assign, and direct work to ensure departmental goals and service levels are achieved.
• Conduct performance evaluations and provide ongoing feedback and development opportunities.
• Address employee concerns, resolve issues, and foster a positive team environment.

Accounts Payable Operations

• Oversee Accounts Payable transactions to ensure they are processed accurately, timely, and in compliance with company policies and procedures.
• Monitor compliance with service level agreements, internal controls, and operational standards.
• Manage month-end close activities related to Accounts Payable for all TOTE companies.
• Reconcile Accounts Payable-related general ledger accounts and partner with General Accounting to ensure accurate accruals and reporting.
• Ensure compliance with 1099 and 480 tax reporting requirements.
• Assist with annual financial audits and supporting documentation.

Process Improvement & Compliance

• Develop, document, review, and improve Accounts Payable processes and internal controls.
• Establish and monitor operational metrics related to volume, accuracy, and timeliness.
• Identify opportunities to improve efficiency, reduce costs, strengthen controls, and mitigate risk.
• Ensure operational compliance and consistency across Accounts Payable functions.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience managing Accounts Payable processes and controls.
• Strong knowledge of accounting principles and financial systems.
• Proficiency with Microsoft Excel, Outlook, Word, and PowerPoint.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.

Preferred Qualifications

• Four (4) years of accounting-related experience.
• Two (2) years of supervisory or leadership experience.
• Experience working within a shared services environment.
• Experience supporting financial audits and tax reporting.
• Experience improving operational processes and internal controls.

Knowledge, Skills & Abilities

• Comprehensive knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of financial accounting systems, reporting processes, and internal controls.
• Strong analytical and critical-thinking abilities.
• Ability to evaluate financial systems and recommend process improvements.
• Strong attention to detail and commitment to accuracy.
• Excellent leadership and employee development skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to build effective working relationships across departments and organizational levels.
• Excellent judgment, professionalism, and communication skills.

Compensation & Benefits

• Salary Range: $54,487 – $95,378 annually
• Target Hiring Range: $80,200 – $83,000 annually
• Compensation will be based on several factors, including the candidate's education, work experience, work location, and specific job duties.
• Medical, Dental, and Vision Insurance
• Life Insurance
• Short-Term Disability Coverage
• Employee Assistance Program (EAP)
• 401(k) with Company Match and Discretionary Employer Contributions
• Tuition Reimbursement
• Supplemental Parental Leave
• Jury Duty and Bereavement Leave
• Paid Time Off
• Minimum of 10 Vacation Days Annually
• 10 Days of Sick Leave
• Paid Company Holidays
• 1 Floating Holiday Every 12 Months
• Eligibility for an Annual Discretionary Bonus Program

Why Join TOTE Resources?

• At TOTE Resources, we offer more than just a job—we provide the opportunity to build a rewarding career with an industry-leading transportation and logistics organization.
• Career Growth and Leadership Development Opportunities
• Hybrid Work Flexibility
• Collaborative and Supportive Team Environment
• Opportunity to influence operational excellence and process improvements
• Stable and Well-Established Organization
• Meaningful work supporting multiple TOTE business units

Work Environment

This position typically works in an office environment with adequate lighting, ventilation, and normal temperature and noise levels.

Physical Requirements

Regular use of computers and standard office equipment.

Frequent use of spreadsheets, financial systems, and reporting tools.

Ability to perform normal office-related physical activities.

Equal Opportunity Employer

TOTE Resources is an Equal Opportunity Employer, Affiantative Action Employer, and VEVRAA Federal Contractor. We are committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by applicable law. TOTE Resources is a drug-free workplace and participates in the E-Verify Employment Verification Program.