Accounts Payable Supervisor

Weston; Warrensville Heights (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

Weston, Inc. is seeking an Accounts Payable Supervisor to oversee day-to-day AP operations, ensuring accurate and timely processing of invoices, expense reports, and payments.

The role partners with property management and accounting teams to maintain strong internal controls and ensure compliance with company policies. You will manage AP workflows in MRI, address invoice exceptions, and support month-end close activities.

Qualifications

• 5+ years of accounts payable experience preferred.
• Supervisory or team leadership experience required.
• Experience with MRI, Avid, and Concur preferred.

Responsibilities

• Oversee day-to-day accounts payable operations and ensure accurate, timely processing of invoices, expense reports, and payments.
• Maintain vendor records in MRI and ensure proper invoice coding and allocation.
• Process, reconcile, and code company credit card transactions and statements.
• Manage weekly check runs and approvals routing.
• Assist with month-end close, including accruals and AP aging.

Skills

Communication

Decision making

Proactivity

Under pressure

Data interpretation

Active listening

Attention to detail

Confidentiality

Tools

MRI

Avid

Concur

Microsoft Office

Job description

REPORTS TO: Director of Property Accounting

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable operations,
ensuring accurate and timely processing of invoices, expense reports, and payments across the company. This
role partners closely with property management and accounting teams to maintain strong internal controls,

support system workflows in MRI and Avid, and ensure compliance with company policies.

What You Will Do

Accounts Payable Operations

• Maintain accurate and organized electronic vendor records within MRI


• Collaborate with property management to ensure proper invoice coding and allocation


• Accurately enter invoices into the system and process payments in a timely manner


• Review and resolve Avid invoice exceptions to ensure smooth workflow


• Prepare and submit credit applications as needed


• Process, reconcile, and ensure accurate coding and timely payment of company credit card transactions and statements


• Manage weekly check runs, including preparation and routing for approval


• Provide system administration support for Avid Utility functions


• Research and resolve vendor payment discrepancies and inquiries promptly


• Ensure all invoices are processed through appropriate approval workflows and paid on schedule


• Handle the printing, voiding, and reissuance of company checks as needed


• Oversee expense report approvals and ensure timely reimbursement


• Request and maintain W-9 forms for all vendors, ensuring compliance and accuracy


• Support the annual 1099 process by verifying vendor setup and making updates as needed


• Maintain proper documentation and audit trails for all transactions


• Assist with month-end close, including accruals and AP aging review, ensuring all invoices are recorded in the correct accounting period

Supervisory Responsibilities

• Supervise, coach, and develop Accounts Payable team members


• Review and approve invoices, payments, reconciliations, and expense reports


• Monitor AP performance metrics, including processing timelines, error rates, and aging


• Ensure adherence to internal controls, company policies, and audit requirements.


• Serve as the primary escalation point for complex vendor and internal inquiries


• Partner with accounting leadership to identify and implement process improvements


• Support audit requests and ensure audit readiness of AP processes and documentation


• Oversee workload distribution and support team capacity planning


• Lead onboarding and training of new team members on AP processes and systems

Skills

• Strong verbal and written communication skills with the ability to convey information clearly and professionally


• Demonstrated ability to make sound decisions quickly and accurately when evaluating multiple courses of action


• Proactive and self-motivated, with a track record of taking initiative and anticipating needs before issues arise


• Composed and objective under pressure, maintaining professionalism in fast-paced or high-stress situations


• Ability to synthesize and interpret complex information and data from various sources to inform decisions


• Active listener with the ability to understand and address the concerns of colleagues, vendors, and internal stakeholders


• Strong attention to detail with a high level of accuracy in data entry and financial processing


• Ability to handle sensitive financial information with confidentiality and integrity

Education and Experience

• 5+ years of relevant accounts payable experience


• Previous supervisory or team leadership experience required


• Experience with MRI, Avid, and Concur preferred


• Strong computer skills, especially with Microsoft Office Suite

Physical Demands and Work Environment

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, use hands to feel, and reach with hands and arms. Must be able to lift, carry, or push/pull up to (15) pounds.


• This role primarily operates in a professional office environment and routinely uses standard office equipment.


• This is a full-time position. Days of work are Monday through Friday. This position may require additional work hours as business needs demand.

At Weston, Inc., we foster a dynamic and collaborative work environment where everyone is valued and respected. We are committed to diversity and inclusion, ensuring equal opportunities for all employees. Discrimination or harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic is strictly prohibited by federal, state, and local laws. This extends to all aspects of employment, including hiring, recruitment, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Our hiring decisions are based solely on qualifications, merit, and business needs at the time.