Accounts Payable Supervisor

Bristol Hospital Incorporated; Bristol (CT); On-site; USD 70,000 - 97,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

403(b) retirement plan

Life insurance

Employee assistance program

Wellness programs

Job summary

Bristol Hospital Incorporated in Bristol, CT seeks an Accounts Payable Supervisor to oversee AP staff and daily processes. You will supervise the Payables Ledger, ensure entries are accurate, and drive timely monthly close work.

The role requires experience with accounts payable duties, proficiency in Excel and ledger systems, and the ability to manage workload to meet deadlines. Comprehensive benefits are provided.

Qualifications

• Experience supervising accounts payable staff.
• Ability to examine ledger entries for accuracy and compliance.
• Experience meeting monthly close deadlines for payables data.

Responsibilities

• Supervises the staff and activities of the Accounts Payable function.
• Prepares and examines entries posted to ledger for accuracy and compliance with established policies.
• Analyses monthly payables ledger and journals to ensure proper posting.
• Ensures timely transmission of accurate payable ledger data monthly.
• Processes invoices and purchase orders according to established policies.
• Calculates KPIs such as Days in AP and measures team productivity.
• Supervises staff, assigns work, conducts evaluations, and recommends actions.

Skills

Accounts payable

Analytical thinking

Attention to detail

Communication

Education

High School diploma

AS in Accounting or Finance preferred

Tools

Excel

General ledger systems

Job description

BHI Bristol Hospital Main Campus - Bristol, CT 06010

Overview

Salary Range:

$70.00 - $97,000.00 Salary/year

Position Type:

Full Time

Education Level:

High School

Description

Job Summary

Job Summary:

Supervises the staff and activities of the Accounts Payable function. Responsible for the accounts payable function and performs a wide variety of accounting and bookkeeping procedures to support these services.

We offer a comprehensive benefits package designed to support the health, financial well-being, and work-life balance of our employees and their families. Eligible team members have access to medical, dental, and vision insurance, paid time off (PTO) and paid leave, a 403(b) retirement savings plan with company matching, company-paid life insurance, and an array of additional perks including employee assistance and wellness programs. (Exact eligibility and coverage details vary by role and employment status.)

Exercises supervision and control of Payables Ledger.

• Prepares and examines entries posted to ledger for accuracy and compliance with established

accounting procedures and policies, within established timeframes.

• Analyzes monthly payables ledger and journals to assure proper posting to accounts.
• Responsible for meeting the dates established for transmission of accurate payable ledger data on a monthly basis.
• Processes invoices and purchase orders according to established policies and procedures.
• Calculates key performance indicators (KPI) such as Days in AP and measures the productivity of the AP team using Metrics measuring the number of invoices entered, days between invoice and entered into the system.

Demonstrates knowledge and ability to supervise the staff, assign work, conduct performance evaluations and recommend disciplinary action as appropriate.

• Demonstrates knowledge and ability to receive, review and verify all invoices for accounts payable. Prepared weekly payment schedule with input for all of the Accounts Payable staff members to determine the payment priorities for the week. Reviews and receives approval for final cash flow decisions. Maintains records and files of paid and unpaid invoices.
• Demonstrates knowledge and ability to perform duties related to the journals and ledgers. Posts, balances, codes, transfers and verifies financial transactions.
• Maintains all required records, reports and files. Demonstrates responsibility for effective cash management and preparation of various cash report schedules.

Monitors and controls accounts payable process.

• Maintains Accounts Payable computer system to ensure accurate recording of data.
• Responds to calls from vendors and employees seeking information on the status of payable accounts. Is responsible and accountable for practicing and maintaining quality customer service for both internal and external customers.
• Monitors aged payables report and monthly accrued receipts report to ensure that accounts are maintained in a current status and expenses are correctly recorded.

Adheres to Total Quality Management Principles.

• Identifies work processes which require improvement.
• Develops process improvement standards.
• Implements process improvement standards.
• Measures process improvement.
• Adheres to TQM philosophy and follows the standards developed.

Qualifications

Educational / Minimum Requirements

A.S. in Business with a concentration in Accounting or Finance preferred.

Accounts Payable experience. Work history considered as substitute for degree.

Job Related Experience Requirements

Two years of related supervisory and accounting experience preferred.

Special Requirements

Computer literate. Ability to use and manipulate Excel spreadsheet data. Ability to learn, use and report from general ledger and payables system required.

State/Federal Mandated Licensure or Certification Requirements

None

Bristol Hospital Mandated Educational Requirements

General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital.

Physical Requirements

Must maintain daily flexibility including but not limited to sitting and standing. Requires continual use of computer screen access and data input requiring dexterity and movement.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.