Accounts Payable Specialst

Unitex; Village of Elmsford (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid time off

401(k)

Job summary

Unitex, located in Elmsford, NY, seeks an Accounts Payable Specialist to join our corporate office. You will process a high volume of vendor invoices, ensure proper approvals and coding, and perform three-way matching when applicable.

You will maintain vendor records, reconcile statements, and support month-end close while collaborating with Purchasing, Finance, and Operations to resolve issues and improve workflows.

Qualifications

• Minimum of 4 years of Accounts Payable experience.
• Experience in high-volume AP environment.
• Proficient data entry with accuracy.
• Strong Excel and accounting knowledge.

Responsibilities

• Process a high volume of vendor invoices accurately and on time.
• Review invoices for approvals, coding, pricing, and docs.
• Perform three-way matching of invoices, POs, receiving docs.
• Process weekly check runs, ACHs, wires, and other payments.
• Maintain vendor records and collect required docs (W-9).
• Reconcile vendor statements and research discrepancies.
• Review employee expense reports as required.
• Assist with month-end and year-end closing activities.
• Maintain organized AP records for audits.
• Collaborate with Purchasing, Finance, Operations to resolve issues.
• Identify opportunities to improve AP workflow and controls.
• Ensure compliance with company policies and procedures.

Skills

Vendor invoices

High-volume AP

Data entry

Excel skills

Attention to detail

Confidentiality

Communication

Job description

Accounts Payable Specialist

Unitex is experiencing unprecedented growth! Due to this growth, we are in search of an Accounts Payable Specialist in our corporate office located in Elmsford, NY.

Schedule

Monday – Friday 9:00 AM to 5:00 PM (flexible start and end time)

Compensation

The salary range for this position is $80,000 to $85,000 per year. Actual compensation decisions are based on factors such as experience, seniority, location, and other permissible job-related factors.

Benefits

Benefits include medical, dental and vision insurance, paid time off, 401(k), and other company-sponsored benefits.

Responsibilities include but not limited to:

• Process a high volume of vendor invoices accurately and within established deadlines
• Review invoices for proper approvals, coding, pricing, and supporting documentation
• Perform three-way matching of invoices, purchase orders, and receiving documentation when applicable
• Prepare and process high-volume weekly check runs, ACH payments, wire transfers, and other vendor payments
• Maintain accurate vendor records and obtain required documentation, including W-9 forms
• Reconcile vendor statements and research discrepancies, duplicate invoices, missing invoices, and payment issues
• Review employee expense reports and supporting documentation as required.
• Assist with month-end and year-end closing activities, including AP reconciliations and accruals
• Maintain organized accounts payable records and documentation for audit purposes
• Work closely with Purchasing, Finance, Operations, and other departments to resolve invoice and payment issues.
• Identify opportunities to improve AP workflow, processing efficiency, and internal controls.
• Ensure compliance with company policies and established accounting procedures.

Job Requirements

• Minimum of 4 years of Accounts Payable experience
• Demonstrated experience working in a high-volume Accounts Payable environment
• Proficient, quick and accurate data entry skills
• Ability to accurately process and manage a large volume of invoices and payments while meeting deadlines
• Strong knowledge of accounts payable processes and principles
• Microsoft Excel skills
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail and accuracy
• Ability to prioritize competing deadlines and work independently in a fast-paced environment
• Strong written and verbal communication skills
• Ability to maintain confidentiality when handling financial and employee information

EOE

#UNITEXMGMT

About Unitex

For more than 100 years, our family-run business has been leading the way in the medical uniform and linen rental industry. Today, with over 2100 employees and growing, we are the largest family-owned healthcare service provider in the country.

Every single day, Unitex is behind the scenes cleaning, preparing and delivering the linen that helps healthcare professionals provide the best care to their patients from fresh sheets to warm blankets, comfortable gowns and clean towels.

Unitex is an essential service to the healthcare industry which translates to a safe and stable workplace that makes it easy for people to apply their skills to become successful in every one of our roles. Due to our past, current and future expansions, we actively hire drivers, mechanics and production operators, clerical positions and various management and outside sales roles. All of Unitex’s roles include competitive pay, medical benefits, PTO time and more. We are committed to training, developing and promoting our employees. Those with a solid work ethic, who are self-motivated, reliable and flexible succeed at Unitex.

When it comes to stable, long-term employment with diverse growth opportunities, Unitex has it all. Join Unitex and become part of a winning team.

Unitex Recruitment video: https://youtu.be/5XgjhF0ubnw