Accounts Payable Specialist (US, Remote)

Paleovalley & Wild Pastures; United States; Remote; USD 53,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid time off

Sick time

Paid holidays

Parental leave

Insurance (disability & life)

401(k) or Roth with company match

Product stipend

Job summary

Paleovalley & Wild Pastures is seeking an Accounts Payable Specialist to own high-volume AP processes across multiple entities from a fully remote U.S.-based location. The role requires accurate bill processing in Acumatica, three-way matching, and close collaboration with Accounting, Supply Chain, and Operations.

You will maintain vendor records, support month-end close, and drive process improvements while ensuring compliance and timely payments.

Qualifications

• 4–6 years of full-cycle AP experience.
• Experience with Acumatica or a similar ERP.
• Three-way matching and landed cost allocations.
• Strong reconciliation and close process knowledge.
• Attention to detail and effective communication with vendors.

Responsibilities

• Process vendor bills accurately across multiple entities in Acumatica.
• Perform three-way matching and resolve discrepancies with partners.
• Manage AP approval workflows and inboxes within timelines.
• Code non-PO invoices to correct entities and GL accounts.
• Allocate landed costs to PO receipts using proper methods.
• Reconcile AP subledger to GL and vendor statements.
• Support month-end AP accruals, aging reports, and schedules.
• Maintain vendor records and compliant documentation.
• Foster relationships with vendors and internal teams.
• Assist with 1099 reporting and tax reviews; ensure audit-ready records.
• Identify opportunities to optimize AP processes and controls.

Skills

Accounts payable expertise

Vendor relations

Attention to detail

Communication skills

Problem solving

High-volume processing

Education

Associate’s degree or higher in Accounting, Business, or related field

Tools

Acumatica ERP

Excel (PivotTables, VLOOKUP, SUMIFS)

Job description

Reports to: Controller

Department: Finance

Location: This is a fully remote U.S.-based position. Candidates must reside and work in one of the following states due to tax and compliance requirements: AR, AZ, CA, CO, FL, GA, ID, IL, LA, MD, MO, NC, NJ, NV, NY, OH, TX, VA, WA, WI, or WY.

FLSA Classification: Salaried, Exempt

Compensation: This position has geographic-based pay ranges. Final compensation and geographic tier placement are determined based on the candidate's primary work location, skills, experience, and qualifications.

Tier 1 (Higher Cost Markets): $58,000 - $69,000

Tier 2 (National Markets): $53,000 - $63,000

Tier 3 (Lower Cost Markets): $48,000 - $56,000

About the Company

Paleovalley and Wild Pastures were born from a simple but radical idea: real food can heal — people, animals, and the planet. When Paleovalley co-founders Autumn and Chas Smith saw how industrialized food was affecting human health and the health of the land, they refused to play along. Autumn’s own journey of healing through nutrient-dense foods lit a fire that became Paleovalley. From there, the mission grew roots, sprouted wings, and eventually expanded into Wild Pastures to bring regeneratively raised meats directly to families nationwide.

Today, Paleovalley crafts deeply nourishing snacks and supplements made with organic ingredients and honorable sourcing. Wild Pastures connects small American farmers practicing regenerative agriculture with customers who believe better food is worth fighting for. Every product, every partnership, and every decision is guided by a commitment to real ingredients, regenerative practices, and the belief that health is built from the soil up.

We’re a team of grounded doers, curious thinkers, bold builders, and warm humans who like to laugh while doing meaningful work. We're growing quickly, fueled by purpose and a shared desire to repair the food system one thoughtful choice at a time. If you feel energized by impact, drawn to mission, and ready to join a company rewriting the future of food, we’d love to meet you!

About the Opportunity

As the Accounts Payable Specialist, you’ll help keep our financial operations accurate, timely, and well controlled by owning key activities across the accounts payable cycle for Paleovalley and Wild Pastures. You’ll work across a multi-entity, inventory-driven environment to process vendor bills, resolve discrepancies, maintain clean vendor records, and support accurate month-end reporting in Acumatica.

This is a hands-on role for someone who enjoys bringing order to high-volume details, following issues through to resolution, and partnering closely with Accounting, Supply Chain, Operations and our vendor community.

What You’ll Do

• Ensure timely and accurate vendor bill processing in Acumatica across multiple entities, ensuring bills are recorded in the correct company and supported by appropriate documentation and approvals.
• Perform three-way matching of vendor invoices, purchase orders, and receipts, investigating and resolving price, quantity, receiving, and other discrepancies with Supply Chain, Operations, and vendors.
• Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes to ensure vendor invoices, bills, and other AP requests are captured, routed, and addressed within established timelines.
• Review and code non-PO vendor invoices and other expenses to the appropriate entity, general ledger account, warehouse, and other required dimensions while maintaining accurate supporting documentation.
• Apply and allocate landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts using the appropriate allocation method.
• Reconcile the AP subledger to the general ledger, vendor statements, received-not-invoiced purchase accruals, landed cost clearing accounts, and work-in-progress balances; research and resolve reconciling items.
• Support month-end close by preparing accurate and timely AP accruals, aging reports, reconciliations, and supporting schedules.
• Maintain accurate vendor records, including W-9s and banking information, and follow established controls.
• Build responsive working relationships with vendors and internal partners, addressing invoice, payment, and account questions promptly and following issues through to resolution.
• Support annual 1099 reporting, sales and use tax reviews, audit requests, and other AP-related compliance activities by maintaining complete, organized, and audit-ready records.
• Identify practical opportunities to optimize AP processes, controls, and efficiency while maintaining accuracy in a high-volume environment.

What You’ll Need to Succeed

• 4 - 6 years of hands-on, full-cycle accounts payable experience, ideally in a manufacturing, CPG, distribution, or other inventory-intensive environment.
• Hands-on experience working in Acumatica or another large ERP environment, including purchase order, inventory, and accounts payable modules.
• Demonstrated experience with three-way matching, landed cost allocations, and resolving invoice, purchase order, and receiving discrepancies.
• Strong reconciliation skills, including AP subledger-to-GL, vendor statements, purchase accruals, and related clearing or work-in-progress accounts.
• Solid understanding of accrual accounting and the accounts payable month-end close process.
• Intermediate Excel skills, including PivotTables and formulas such as VLOOKUP and SUMIFS.
• Strong attention to detail, organization, and follow-through, with the ability to manage a high volume of transactions with competing deadlines.
• Clear written and verbal communication skills and the ability to work effectively with vendors and cross-functional partners with little direction.

Bonus Points

• Associate’s degree or higher in Accounting, Business, or a related field.
• Direct experience with Acumatica, particularly within Purchase Order, Inventory, and Accounts Payable modules.
• Experience in manufacturing, e-commerce, CPG, or a multi-entity environment with multiple warehouses or locations.
• Experience supporting 1099 reporting, sales and use tax reviews, or financial audits.

Our Commitment to You

• Medical, dental, and vision coverage with 100% employer-paid dental/vision and a small monthly medical premium for employees; dependents may be added at employee cost
• Generous Paid time off to support balance and rest
• Paid sick time for when you need it
• Six (6) company-paid holidays each year & two (2) floating holidays
• Paid parental leave after 6 months of service for eligible employees
• 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Referral bonuses up to $1,500 when you refer great people who join our team
• 401(k) or Roth Plans with up to a 4% company match after one year of service
• $300 Paleovalley Monthly product stipend for employees
  

Compliance & Employment Practices

Paleovalley and Wild Pastures are proud to be equal opportunity employers. We make employment decisions based on qualifications, merit, and business needs, and we do not discriminate based on any status protected by applicable federal, state, or local law. We’re also committed to providing reasonable accommodations throughout the hiring process. If you need assistance or an accommodation at any point, please reach out to [e-mail].

All applicants must be authorized to work in the United States. At this time, Paleovalley and Wild Pastures are unable to sponsor or assume sponsorship of employment visas, including but not limited to H-1B, TN, or OPT. Any offer of employment is contingent upon completion of Form I-9 and verification of work authorization. We participate in E-Verify to confirm eligibility to work in the U.S.

To support an efficient and consistent application review process, we may use technology-assisted tools to help organize and review applications; however, these tools do not make hiring decisions. All final hiring decisions are made by our team.

This role is open until filled.