Accounts Payable Specialist — Process, Compliance & Reporting

Bay Path; Longmeadow, Northern (MA, KY); Hybrid; USD 33,000 - 40,000; Full time

Job summary

Bay Path University in Longmeadow, MA seeks an Accounts Payable professional to process all AP disbursements in a timely manner and in accordance with internal controls. The role is full-time and on-site, with a typical Monday–Friday schedule.

The ideal candidate has 3–5 years in accounts payable (preferably in a university or nonprofit setting), strong Excel and Word skills, and the ability to work independently while collaborating with multiple departments.

Qualifications

• Associate’s or Bachelor’s degree in related field preferred.
• 3-5 years experience in an accounts payable role is required.
• Ability to perform detailed work and produce accurate results.
• Ability to work independently; organize and prioritize work with deadlines.
• Ability to work well in a team and maintain confidentiality.
• Strong MS Office skills, especially Excel; proficient with 10-key.
• Excellent written, oral and interpersonal communication.
• Willingness to work flexible and extended schedule including evenings.

Responsibilities

• Research and match invoices to purchase orders with proper approval.
• Maintain W-9’s and ensure new vendors are set up for 1099 reporting.
• Verify general ledger account numbers for disbursements.
• Ensure proper authorized signatures when no PO exists.
• Ensure sales tax is not paid.
• Process employee travel reimbursements.
• Enter key invoices into Jenzabar.
• File paid invoices and maintain open payables.
• Maintain open PO files and review for outdated items.
• Balance weekly check run and print/process checks.
• Train new employees in payable procedures.
• Assist in annual audit and university functions.
• Perform annual 1099 reporting.
• Resolve invoice/vendor payment issues with departments and vendors.

Skills

Detail orientation

Independence

Teamwork

Confidential material handling

Microsoft Office

10-key calculator

Written and verbal communication

Flexible schedule

Education

Associate’s or Bachelor’s degree in related field preferred

Tools

Microsoft Office

Job description

Bay Path University in Longmeadow, MA seeks an Accounts Payable professional to process all AP disbursements in a timely manner and in accordance with internal controls. The role is full-time and on-site, with a typical Monday–Friday schedule.

The ideal candidate has 3–5 years in accounts payable (preferably in a university or nonprofit setting), strong Excel and Word skills, and the ability to work independently while collaborating with multiple departments.