Accounts Payable Specialist & Office Admin

US Coatings (USC); Satsuma (AL); On-site; USD 36,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K match up to 4%

Life insurance

Disability

Job summary

US Coatings (USC) is seeking an Office Assistant/Accounts Payable Clerk to provide administrative support with a focus on Accounts Payable activities. You will handle invoice processing, PO documentation, vendor records, and ongoing accounting tasks to ensure accurate and timely processing of company expenses.

Responsibilities include reviewing and organizing invoices, data entry into ERP, PO matching, discrepancy resolution, and maintaining vendor records.

Qualifications

• High school diploma required; accounting or business coursework preferred.
• Experience in clerical, administrative, accounts payable, bookkeeping, or accounting support preferred.
• Experience with accounting or ERP software preferred.

Responsibilities

• Receive, review, and organize vendor invoices and supporting documentation for Accounts Payable processing.
• Enter invoices into the company's accounting/ERP system accurately.
• Match invoices to purchase orders, receipts, and other supporting documentation.
• Review invoices for approvals, coding, quantities, and pricing before processing.
• Identify invoice discrepancies and coordinate with purchasing, project personnel, vendors, and other departments to resolve issues.
• Maintain organized records (invoices, purchase orders, receipts, vendor correspondence).
• Assist with monitoring outstanding invoices and timely processing.
• Respond to vendor inquiries regarding invoices and payments.

Skills

Data entry

Attention to detail

Organization

Time management

Communication

Independence

Team collaboration

Education

High school diploma

Accounting or business coursework

Tools

ERP software

Excel

Outlook

Word

Job description

US Coatings (USC) is seeking an Office Assistant/Accounts Payable Clerk to provide administrative support with a focus on Accounts Payable activities. You will handle invoice processing, PO documentation, vendor records, and ongoing accounting tasks to ensure accurate and timely processing of company expenses.

Responsibilities include reviewing and organizing invoices, data entry into ERP, PO matching, discrepancy resolution, and maintaining vendor records.