Accounts Payable Specialist II

Charter Schools USA Inc.; Baton Rouge (LA); On-site; USD 45,000 - 60,000; Full time

Job summary

ViziRecruiter, LLC. is seeking an experienced Accounts Payable Specialist II in Baton Rouge, Louisiana. The successful candidate will perform accounting and clerical tasks related to the maintenance and processing of accounts payable transactions, including tasks related to vendor invoices and reconciliations.

The role requires 5 years of experience in Full Cycle AP and knowledge of Oracle NetSuite. Strong interpersonal skills and advanced Microsoft Excel capabilities are essential. Join a team dedicated to delivering student success!

Qualifications

• 5+ years of strong Full Cycle AP experience with heavy volume.
• Ability to calculate, post, and manage accounting figures and financial records.
• Excellent verbal and written communication skills.

Responsibilities

• Reviews, audits, and enters vendor invoices into NetSuite.
• Perform audit and compliance review of corporate credit card activity.
• Reconciles vendor statements and invoices to wire transfers.

Skills

Accounting techniques

Attention to detail

Communication skills

Microsoft Excel

Oracle NetSuite

Education

Associate degree preferred

Tools

NetSuite

Microsoft Windows Applications

Job description

Charter Schools USA is an Equal Opportunity Employer.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts ™ through an education model that gives every student the opportunity for success. As an Accounts Payable Specialist II, you will have an increased level of experience, expertise and responsibility. Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Responsibilities

• Reviews, audits, and enters vendor invoices into NetSuite.
• 3-way match PO to receiving to invoice.
• Preparing and uploading large AR data files into NetSuite.
• Interacts and resolves problems with vendors, internal and external customers.
• Reconciles vendor statements.
• Performs audit and compliance review of corporate credit card activity.
• Answer all vendor inquiries.
• Reconciles invoices to weekly wire transfers.
• Responsible for the void check process.
• Printing checks or ACH processing.
• Assist with accounts receivable with AR vs AP reconciliations.
• Executes internal controls related to assigned areas and tasks.
• Print accounts payable reports and maintain files.
• Completes work to meet department’s weekly and monthly deadlines.
• Coaches and assists internal customers on AP issues.
• Maintain high level of confidentiality and awareness.
• Performs special projects as requested by Management.
• Prepare, maintain, and reporting of 1099 records.
• Assist with other projects as needed.

Requirements

• Advanced accounting and bookkeeping techniques, practices, and procedures.
• Ability to calculate, post and manage accounting figures and financial records.
• High degree of accuracy and attention to detail with the ability to use sound judgment.
• Excellent verbal, written communication and interpersonal skills.
• Ability to prioritize and meet departments weekly and monthly deliverables.
• Microsoft Excel -- ability to create spreadsheets, formulas, use pivot tables and VLOOKUPs.
• Microsoft Windows Applications i.e., Outlook, MS Word.
• Multi-task and possess strong organizational skills.
• Oracle NetSuite knowledge.

Job Requirements

• Associate degree preferred.
• Strong Full Cycle AP experience: 5 years + with heavy volume.
• Oracle NetSuite.
• MS Excel -- advanced.
• 3-Way Match.
• Strong data entry.
• Organized/Detail Oriented.
• Internal/external customer relations.
• E-procurement 3-way match.
• 1099 filing.
• May perform other duties as assigned.

Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

FLSA Overtime Category

Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).