Accounts Payable Specialist

tootntotum; Amarillo (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Toot 'n Totum is seeking an Accounts Payable Specialist to join our busy retail finance team in Amarillo, Texas. You will manage the end-to-end AP process, ensuring vendors are paid timely and in accordance with company policy.

You will log invoices, run weekly check runs, reconcile accounts, and maintain accurate documentation, while safeguarding against overpayments and supporting ongoing process improvements.

Qualifications

• :

Responsibilities

• Receive and log invoices in preparation for payment, ensuring proper approvals and documentation are included.
• Prepare and process weekly check runs.
• Manage credit card reconciliation monthly.
• Maintain accurate documentation for all invoices and reconcile purchase orders to invoices received.
• Post invoices ensuring proper coding in the Finance system.
• Protect the Company against unintentional overpayment.
• Respond to payment inquiries from vendor partners and internal team members.

Skills

Accounting experience

Confidentiality

Communication skills

Problem solving

Attention to detail

Independent decision making

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Accounting software

Job description

At Toot 'n Totum, we 're committed to bringing passion and customer focus to the business.

Summary

The Accounts Payable Specialist serves as an integral part of the Finance team by managing the Accounts Payable process for a busy retail/c-store environment. This position is responsible for completing all accounts payable functions to ensure that vendors are paid timely and according to Company policies.

Supervisory Responsibilities

None

Essential Duties & Responsibilities

• Receive and log invoices in preparation for payment, ensuring proper approvals and documentation are included.
• Prepare and process weekly check runs.
• Manage credit card reconciliation monthly.
• Maintain accurate documentation for all invoices and reconcile purchase orders to invoices received.
• Post invoices ensuring proper coding in the Finance system.
• Protect the Company against unintentional overpayment.
• Practice effective monitoring to ensure payments are made to vendors in a timely manner.
• Investigate and resolve outstanding creditor items.
• Respond to payment inquiries from vendor partners and internal team members.
• Support and facilitate organizational changes, continuous improvement, and communication.
• Establish and foster relationships with management and all team members that will enable the Finance function to be viewed as an integral part of the business.
• Embody personal leadership qualities through the following: Be in the moment to ensure authentic and humanistic interactions. Continuously volunteer discretionary effort and model desired behaviors to drive business results while also leveraging and respecting separate realities. Be curious in interactions, have courageous conversations with others when needed, and take personal accountability for all responsibilities.
• Possess a service mindset; strive to achieve experiences worth repeating.
• Participate in and follow all Toot'n Totum policies, guidelines and procedures (Safety, Anti-Harassment, Ethics, etc.).
• Perform other duties as assigned.

Required Skills & Abilities

• Acts with integrity, professionalism and has a proven track record of maintaining confidentiality.
• Effective critical thinking and creative problem-solving skills; good business acumen and curiosity.
• Strong collaboration, interpersonal and communication skills with the ability to relate well with all levels in the organization.
• Demonstrated Accounting experience.
• Excellent written and verbal communication skills.
• Excellent conflict resolution skills; strong self-concept and ability to make decisions.
• Excellent organizational and time management skills; keen attention to detail.
• Decisive at making decisions and comfortable working independently.
• Proficient with Microsoft Office Suite and experience using Accounting software.
• Requires rapid and thorough decision making and creative problem-solving skills, good judgment as well as the ability to accept personal accountability for areas of responsibility.

Education & Experience

• High School Diploma or equivalent
• A minimum of two years' experience preferred, but not required
• Equivalent combination of education and/or work experience

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at time.
• Must be able to access and navigate each department at the organization's facilities.

Activity Requirements

• Able to stand, walk, sit, talk/hear, push/pull, bend/stoop, crouch/kneel taste/smell, balance, twist/reach, carry, grasp with hands, squat and use a keyboard.

Lifting Requirements

• Push, lift, pull and hold up to 15 pounds regularly; up to 30 pounds on occasion.

Hearing Requirements

• Able to hear alarms, communication equipment & verbal instructions.

Cognitive Requirements

• Complex reading, writing, math & speech skills. Must be able to speak, read, write & understand the English language. Requires the ability to complete clerical and analytical tasks, function under stress, memorize information and make independent decisions.

Vision Requirements

• General vision requirements including close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Movement Requirements

• Able to access and navigate each department at the organization's facilities. Able to grasp and utilize manual dexterity including hand/finger coordination. Periods of prolonged sitting may be required.

Repetitive Motion(s)

• Regularly & repetitively use both feet and both hands.

Environmental Factors

• General, fast-paced office environment to include numerous distractions like others talking, office equipment noise and phones ringing.

Noise Levels

Normal (

Toot'n Totum and its affiliated companies provides a drug-free workplace.

Toot'n Totum and its affiliated companies are an equal opportunity employer (Minority/Female/Disabled/Veteran). Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, c