Accounts Payable Specialist I

University of South Florida in; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of South Florida is seeking an Accounts Payable Specialist I to review and process invoices from suppliers, verify against approved purchase orders, and ensure timely payments.

You will audit invoices in Bull Marketplace, attach copies, and coordinate with USF departments and vendors to resolve discrepancies, ensuring accuracy and compliance across the AP process.

Qualifications

• Minimum Qualifications: Highschool diploma and 0-2 years' experience or equivalent combination of education and experience.
• Preferred Qualifications: Associates degree or higher and two to three years of Accounts Payable experience.

Responsibilities

• Audit submitted invoices against USF purchase orders and contracts for payment processing.
• Enter audited invoice data into Bull Marketplace, attach invoice copies to the transaction and save to move the invoice through to matching and budget checking steps that are required before payment can be made.
• Work with USF department contacts and external suppliers to resolve invoices with compliance or matching issues by email and phone. Follow up on outstanding items in processing queue and keep management informed of any urgent items that remain unresolved.

Skills

Accounts Payable

Invoice processing

Education

Highschool diploma

Associates degree or higher

Tools

Bull Marketplace

Job description

Accounts Payable Specialist I (Finance)

This position is the processor for the Accounts Payable department responsible for reviewing and processing invoices submitted to the university by suppliers that provide goods and services. Verify compliance with all state and university procedures; verify submitted invoices match approved USF Purchase Order. Ensure invoices are processed in a timely and accurate manner.

Qualifications

• Minimum Qualifications: Highschool diploma and 0-2 years' experience or equivalent combination of education and experience.
• Preferred Qualifications: Associates degree or higher and two to three years of Accounts Payable experience.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

• Audit submitted invoices against USF purchase orders and contracts for payment processing. Verify submitted invoices match items, amounts, and price with approved USF purchase orders; payments are submitted to the correct supplier address and processed in a timely manner.
• Enter audited invoice data into Bull Marketplace, attach invoice copies to the transaction and save to move the invoice through to matching and budget checking steps that are required before payment can be made.
• Work with USF department contacts and external suppliers to resolve invoices with compliance or matching issues by email and phone. Follow up on outstanding items in processing queue and keep management informed of any urgent items that remain unresolved.