Payroll Administrator II

University of South Florida; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Employee and dependent tuition programs

Generous leave policy

Job summary

A major US university in Tampa is looking for a Payroll Administrator II to manage payroll processes and ensure data accuracy. The ideal candidate will possess a Bachelor's degree and experience with payroll systems. This role involves auditing payroll data, managing wage garnishments, and providing exceptional support to employees and HR. The position offers competitive compensation and comprehensive benefits.

Qualifications

• This position requires a Bachelor's degree in a related field.
• Experience with Oracle HCM Cloud or similar enterprise HR/payroll systems is preferred.
• Experience in higher education or large, multi-entity organizations is advantageous.

Responsibilities

• Review, reconcile, and audit payroll data including hours worked, deductions, and tax withholdings.
• Process and maintain employee wage garnishments in compliance with regulations.
• Provide excellent customer service to employees and department representatives.

Skills

Payroll accuracy

Compliance with federal and state regulations

Customer service skills

Data analysis

Education

Bachelor's degree in a related field

Bachelor's degree in Accounting, Human Resources, or Business Administration

Tools

Oracle HCM

Job description

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Central HR consists of multiple areas of expertise including Talent Acquisition, Benefits, Classification & Compensation; Employee and Labor Relations; Continuous Process Improvement, HRIS, HR Business Partners and Talent and Learning Management. USF Human Resources is embarking on a multi‑year transformation focused on a Human Resources strategy that elevates our people so that the University and culture support a competitive workforce advantage in line with our strategic plan.

Primary Purpose:

The Payroll Administrator II is a key member of the University’s Payroll Services team, responsible for supporting payroll processing and ensuring the accuracy and integrity of payroll data. This position coordinates and analyzes payroll discrepancies, assists with off‑cycle and overpayment processing, conducts data analysis and documentation, supports garnishment administration, and reviews data integrity reports to identify and resolve issues. The role requires a strong focus on payroll accuracy, compliance, and employee customer service, working collaboratively with HR, Accounting, and departmental partners to ensure timely and precise payroll operations.

Responsibilities

Primary Job Duties:

• Review, reconcile, and audit payroll data including hours worked, earnings, deductions, benefits, and tax withholdings.
• Responsible for sending post‑confirm query results to various areas post payroll confirmation.
• Partner with HR and department representatives to resolve data or calculation discrepancies before payroll runs.
• Research, validate, and document payroll over‑payments in accordance with university policy. Prepare overpayment recovery communications and repayment options, coordinate repayment tracking with employees and the University Controller’s Office to ensure timely recovery and financial reconciliation.
• Process and maintain employee wage garnishments in compliance with federal and state regulations, including child support, tax levies, and other court‑ordered deductions.
• Verify receipt and accuracy of garnishment orders, set up and terminate deductions within Oracle HCM, and ensure timely remittance to appropriate agencies.
• Communicate with agencies and employees as needed to clarify requirements and maintain compliance with all legal and university obligations.
• Provide excellent customer service to employees and department representatives by addressing pay inquiries, deductions through a ticket platform and general inquiry emails.
• Support internal and external payroll audits by providing documentation and detailed transaction reports.
• Support system testing and validation activities related to payroll processing, including quarterly Oracle HCM patches, configuration updates, and functional enhancements.
• Contribute to standardization and documentation of payroll operating procedures.
• Support continuous improvement initiatives in payroll. Identify and recommend system or process enhancements to improve efficiency and accuracy.
• Monitor compliance with IRS, DOL, and state tax regulations.
• Ensure compliance with federal, state, and university payroll, wage, and hour regulations.
• Perform other duties as assigned.

Qualifications

• This position requires a Bachelor’s degree in a related field.

Preferred

• Bachelor’s degree in Accounting, Human Resources, Business Administration, or a related field; or an equivalent combination of education and experience + 2 years relevant experience.
• Experience with Oracle HCM Cloud or similar enterprise HR/payroll systems.
• Experience in higher education or large, multi‑entity organizations.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF’s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Opportunity Statement

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.