Accounts Payable Specialist I

Ulteig; Minneapolis (MN); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Flexible Workplace

Employee Ownership

Competitive Pay

Comprehensive Benefits Package

Collaborative Environment

Innovative Culture

Job summary

Ulteig is seeking an Accounts Payable Specialist I to join a collaborative team. You will handle invoice processing, expense reports, vendor payments, and vendor records while supporting procurement activities.

The role emphasizes accurate, compliant financial operations and excellent service to internal and external customers. The position requires about 2 years of experience (associate's or bachelor's in accounting preferred), strong interpersonal/organizational skills, and proficiency with

Qualifications

• 2 years of experience preferred but not required; accounting background helps.
• Basic knowledge of accounting procedures and standards.
• Ability to handle confidential matters with discretion.
• Strong organizational and follow-up skills with attention to detail.
• Knowledge of common accounting concepts and procedures for the industry.
• Excellent verbal/written communication and time management; multi-project capable.
• Experience with Microsoft Word, Excel, PowerPoint, Access; D365 F&O preferred.
• Authorized to work permanently in the U.S.

Responsibilities

• Review and process employee expense reports per policy and approvals.
• Enter, validate, and process vendor invoices and payments across entities.
• Perform vendor statement reconciliations and resolve discrepancies.
• Support payment cycles with check runs and electronic payments.
• Create and maintain purchase orders based on project needs.
• Maintain vendor master records and ensure internal controls.
• Respond professionally to vendor/internals inquiries and resolve issues.
• Perform additional duties as needed.

Skills

Interpersonal skills

Organizational skills

Communication

Time management

Education

Accounting degree or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Microsoft D365 F&O

Job description

The Opportunity

Ulteig has an outstanding opportunity for an Accounts Payable Specialist I to join our engaging and collaborative team. In this role, the Accounts Payable Specialist I is responsible for the accurate processing of invoices, expense reports, vendor payments, and vendor records while supporting procurement activities and delivering excellent service to internal and external customers. This role helps ensure efficient, compliant, and accurate financial operations across the organization.

The Opportunity

Ulteig has an outstanding opportunity for an Accounts Payable Specialist I to join our engaging and collaborative team. In this role, the Accounts Payable Specialist I is responsible for the accurate processing of invoices, expense reports, vendor payments, and vendor records while supporting procurement activities and delivering excellent service to internal and external customers. This role helps ensure efficient, compliant, and accurate financial operations across the organization.

What You’ll Do

• Review and process employee expense reports in accordance with company policies and established approval procedures.
• Accurately enter, validate, and process vendor invoices and payment transactions across multiple legal entities while maintaining data integrity and compliance standards.
• Perform vendor statement reconciliations and research and resolve discrepancies to ensure accurate account balances.
• Support payment cycles, including check runs and electronic vendor payments, ensuring timely and accurate disbursements.
• Create and maintain purchase orders based on project team requirements and approved vendor quotations, ensuring adherence to procurement processes.
• Establish, maintain, and update vendor master records while ensuring compliance with internal controls, documentation requirements, and company policies.
• Provide professional and timely support to vendors and internal stakeholders by responding to routine inquiries and assisting with issue resolutions.
• Perform additional duties and responsibilities as needed.

What We Expect From You

• 2 years of experience, an associate's or bachelor's in accounting or a related field is preferred but not required.
• Basic knowledge of accounting procedures and standards.
• Must have a high level of interpersonal skills to handle confidential matters related to daily business operations.
• Strong organizational/follow-up skills and attention to detail.
• Must possess well-rounded knowledge of commonly used concepts, practices, and procedures of the associated industry.
• Demonstrates excellent verbal and written communication, time management, interpersonal, and organizational skills. Demonstrates the ability to be organized, work on multiple projects simultaneously, and meet deadlines by setting priorities.
• Proven experience in Microsoft Software Applications (Word, Excel, PowerPoint, Access)
• Experience with Microsoft D365 F&O preferred.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U.S.

What You Can Expect From Ulteig

Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meeting your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally.

We offer our team members

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive, whether they choose to work remotely, hybrid, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule, so employees are able to focus on what's important to them.

Ulteig is a Drug-Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details

Target Base Compensation Range for this role is $21.50 - $28.00/ hour

• Factors that may be used to determine your actual salary include your job-specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.