Accounts Payable Specialist (Hybrid)

MEI Industrial Solutions; Albany (OR); On-site; USD 42,000 - 65,000; Full time

Job summary

MEI Industrial Solutions is seeking an Accounts Payable Specialist in Albany, Oregon to oversee accurate and timely processing of vendor invoices and expense reports. The role requires strong attention to detail, organization, and the ability to work effectively in a fast-paced environment.

Responsibilities include reconciling transactions, producing monthly reports, supporting audits, and maintaining confidential records while adhering to company policies.

Qualifications

• High school diploma or equivalent; Associate degree in accounting or similar highly preferred.
• Minimum two years of recent office accounting experience (AP, AR, bookkeeping) is preferred.
• Experience with invoice processing, customer management, and reconciliations.
• Experience with accounting software (SAP, Oracle, NetSuite) preferred but not required.
• Strong Excel skills (Advanced Excel), data entry accuracy, and proficiency with Microsoft Office.
• Excellent written and oral communication and interpersonal skills with internal/external stakeholders at all levels.
• Effective time management, prioritization, and ability to multi-task in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information; ability to work under deadlines.

Responsibilities

• Prepare analyses of accounts including allocations to regional offices and multiple departments.
• Monitor accounts to ensure payments and cash receipts are up to date.
• Research and resolve invoice discrepancies and issues.
• Produce monthly reports to accounting and operations.
• Assist with month end closing procedures and deadlines.
• Provide supporting documentation for audits.
• Maintain accurate electronic historical records.
• Maintain confidentiality of information; adhere to process controls for AP functions.
• Reconcile daily batch postings to identify discrepancies; coordinate with vendors to resolve issues.
• Reconcile corporate purchasing/cards and fuel cards.

Skills

Attention to detail

Time management

Communication

Team collaboration

Education

Associate degree in accounting

Tools

SAP

Oracle

NetSuite

D365

Job description

Position Summary

The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, reconciling transactions and payments while adhering to company policies and procedures. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

• Prepares analysis of accounts including accounting allocations to regional offices and multiple departments
• Monitor accounts to ensure payments and cash receipts are up to date.
• Research and resolve invoice discrepancies and issues.
• Produce monthly reports to accounting and operations.
• Assist with month end closing procedures and deadlines.
• Provide supporting documentation for internal and external audits.
• Maintain accurate electronic historical records.
• Maintain confidentiality of organizational, customer and vendor information
• Adhere to detailed process controls for Accounts Payable functions such as enter invoices into system, route for approval, check preparation, processing invoices, research discrepancies and unapproved/unpaid invoices.
• Reconcile daily batch postings to actual entries in order to identify and reconcile any discrepancies.
• Identify, research, and ensure timely processing of payments, errors, and corrections.
• Answer inquiries regarding invoices and accounts.
• Coordinate with vendors to effectively and correctly resolve discrepancies.
• Reconcile and audit of corporate credit cards, purchasing cards, and fuel cards.

Position Summary

The Accounts Payable (AP) Specialist will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices, expense reports, reconciling transactions and payments while adhering to company policies and procedures. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Essential Job Duties And Responsibilities

• Prepares analysis of accounts including accounting allocations to regional offices and multiple departments
• Monitor accounts to ensure payments and cash receipts are up to date.
• Research and resolve invoice discrepancies and issues.
• Produce monthly reports to accounting and operations.
• Assist with month end closing procedures and deadlines.
• Provide supporting documentation for internal and external audits.
• Maintain accurate electronic historical records.
• Maintain confidentiality of organizational, customer and vendor information
• Adhere to detailed process controls for Accounts Payable functions such as enter invoices into system, route for approval, check preparation, processing invoices, research discrepancies and unapproved/unpaid invoices.
• Reconcile daily batch postings to actual entries in order to identify and reconcile any discrepancies.
• Identify, research, and ensure timely processing of payments, errors, and corrections.
• Answer inquiries regarding invoices and accounts.
• Coordinate with vendors to effectively and correctly resolve discrepancies.
• Reconcile and audit of corporate credit cards, purchasing cards, and fuel cards.

Minimum Qualifications (Experience, Skills, and Education):

• High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.
• Minimum two (2) years' experience of recent, successful office accounting (Account Payable, Account Receivable, bookkeeping) experience is preferred.
• Experience with invoice processing, customer management, and reconciliations
• Minimum two (2) years recent experience with accounting software preferred (e.g., SAP, Oracle, NetSuite), but not required.
• Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary. D365 business application a plus.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.
• Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.
• Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.
• Exceptional problem-solving skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.

Physical Requirements And Working Conditions

Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Accounts Payable Specialist may need to occasionally perform work in a non-temperature controlled or warehouse environment.

Additional Requirements

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounts Payable Specialist and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.