Accounts Receivable Specialist

MEI Industrial Solutions; Chantilly (VA); Hybrid; USD 42,000 - 64,000; Full time

Job summary

MEI Industrial Solutions is seeking an Accounts Receivable Specialist in Chantilly, VA to manage daily cash postings, apply payments, and coordinate with regional offices on collections. The role emphasizes accuracy, compliance with GAAP, and collaboration with internal teams to maintain clean customer ledgers.

Ideal candidates will have AR experience, strong Excel skills, and a proactive approach to resolving disputes, auditing support, and onboarding acquisitions.

Qualifications

• Two years of office accounting experience (AR, AP, collections) preferred.
• GAAP knowledge and strong accounting fundamentals.
• Excellent written and verbal communication with internal/external stakeholders.
• Detail oriented with strong time management and multi-tasking abilities.

Responsibilities

• Post daily cash receipts and correctly apply to customer accounts.
• Liaise with regional accounting departments to address inquiries and ensure consistency.
• Research unapplied payments, billing disputes, and account irregularities; take corrective action.
• Assist with audits and month-end closing processes.
• Monitor aging reports; contact customers to collect open balances and document activities.
• Coordinate collection strategies with regional offices in regular meetings.
• Escalate severely delinquent accounts to management or third-party collections.
• Assist onboarding of acquisitions by integrating AR processes and documentation.
• Support with process improvement, training, and general administrative duties.

Skills

MS Office Suite

Excel (advanced)

Data entry

Communication skills

Organization & prioritization

Discretion & confidentiality

Problem solving

Multi-tasking

Education

Associate or higher in accounting/finance/business

High school diploma or equivalent

Tools

D365

Job description

Position Summary

The Accounts Receivable Specialist plays a vital role in the financial operations of the organization by ensuring the accurate processing of receivables, effective collection of outstanding balances, and consistent communication with regional offices across the country. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external customers in a fast-paced, nationwide environment.

• Accurately post daily cash receipts from multiple sources and ensure correct application to customer accounts.
• Serve as liaison to regional accounting departments nationwide to address account inquiries, share documentation, and ensure consistency.
• Research unapplied payments, billing disputes, account irregularities, customer setup, and take corrective action.
• Assist with preparation, documentation, and support for internal and external audits.
• Monitor aging reports, contact customers via phone and email regarding open balances, negotiate arrangements, and document collection activities.
• Collaborate with regional offices through regular meetings to coordinate collection strategies.
• Escalate severely delinquent accounts to management or third-party collections as needed.
• Assist with month end closing responsibilities and comply with deadlines.
• Assist with the onboarding of new acquisitions by supporting the integration of accounts receivable processes, systems, and documentation.
• Follow financial policies and internal controls while identifying opportunities for process efficiency.
• Assist with team training.
• Provide general administrative support, including regular pickup and delivery of mail, answering and directing incoming calls, maintaining office cleanliness, and assisting with various reception and front desk responsibilities.
• Perform regular and predictable work during scheduled and/or agreed upon times.

Position Summary

The Accounts Receivable Specialist plays a vital role in the financial operations of the organization by ensuring the accurate processing of receivables, effective collection of outstanding balances, and consistent communication with regional offices across the country. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external customers in a fast-paced, nationwide environment.

• Accurately post daily cash receipts from multiple sources and ensure correct application to customer accounts.
• Serve as liaison to regional accounting departments nationwide to address account inquiries, share documentation, and ensure consistency.
• Research unapplied payments, billing disputes, account irregularities, customer setup, and take corrective action.
• Assist with preparation, documentation, and support for internal and external audits.
• Monitor aging reports, contact customers via phone and email regarding open balances, negotiate arrangements, and document collection activities.
• Collaborate with regional offices through regular meetings to coordinate collection strategies.
• Escalate severely delinquent accounts to management or third-party collections as needed.
• Assist with month end closing responsibilities and comply with deadlines.
• Assist with the onboarding of new acquisitions by supporting the integration of accounts receivable processes, systems, and documentation.
• Follow financial policies and internal controls while identifying opportunities for process efficiency.
• Assist with team training.
• Provide general administrative support, including regular pickup and delivery of mail, answering and directing incoming calls, maintaining office cleanliness, and assisting with various reception and front desk responsibilities.
• Perform regular and predictable work during scheduled and/or agreed upon times.

Essential Job Duties And Responsibilities

• Accurately post daily cash receipts from multiple sources and ensure correct application to customer accounts.
• Serve as liaison to regional accounting departments nationwide to address account inquiries, share documentation, and ensure consistency.
• Research unapplied payments, billing disputes, account irregularities, customer setup, and take corrective action.
• Assist with preparation, documentation, and support for internal and external audits.
• Monitor aging reports, contact customers via phone and email regarding open balances, negotiate arrangements, and document collection activities.
• Collaborate with regional offices through regular meetings to coordinate collection strategies.
• Escalate severely delinquent accounts to management or third-party collections as needed.
• Assist with month end closing responsibilities and comply with deadlines.
• Assist with the onboarding of new acquisitions by supporting the integration of accounts receivable processes, systems, and documentation.
• Follow financial policies and internal controls while identifying opportunities for process efficiency.
• Assist with team training.
• Provide general administrative support, including regular pickup and delivery of mail, answering and directing incoming calls, maintaining office cleanliness, and assisting with various reception and front desk responsibilities.
• Perform regular and predictable work during scheduled and/or agreed upon times.

Minimum Qualifications (Experience, Skills, And Education)

• Strong proficiency with computer systems, including a minimum two (2) years’ recent experience with Microsoft Office Suite to include Word, Outlook, and PowerPoint. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary. D365 business application a plus.
• Minimum two (2) years’ recent successful office accounting (Accounts Receivable, Accounts Payable, collections, bookkeeping) experience is preferred.
• High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.
• Experience with customer management, cash receipts, collections, and reconciliations.
• Knowledge of Generally Accepted Accounting Procedures (GAAP).
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.
• Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.
• Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.
• Exceptional problem-solving skills
• Demonstrated ability to work under deadlines and timeframes effectively while maintaining a courteous and approachable manner in all interactions.

Physical Requirements And Working Conditions

The Accounts Receivable Specialist is an in-office position that may offer a hybrid option. Most work will be performed in a normal, temperature-controlled office environment or a home office setting with access to high-speed internet. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, climbing stairs, and lifting up to 10 pounds. Frequent use of keyboard / mouse, cellular and/or land-line telephones, and standard office equipment. The Accounts Receivable Specialist may need to occasionally perform work in a non temperature controlled or warehouse environment.

Additional Requirements

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounts Receivable Specialist and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI Is An Equal Opportunity, M/F/Disabled/Vet Preferred Employer

Monday-Friday 8:00am-5:00pm; onsite