Accounts Payable Specialist, Financial Service Center

American College of Obstetricians and Gynecologists (ACOG); Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Paid Parental Leave

Breastfeeding Friendly Workplace

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

Community Volunteering Opportunities

Generous 401(k) Company Contributions

Medical, Dental, and Vision Insurance

Learning Opportunities and Tuition Re…

Job summary

American College of Obstetricians and Gynecologists (ACOG) is seeking an Accounts Payable Specialist for hybrid work, requiring attention to detail and strong communication. You will process invoices, ensure proper approvals, and maintain AP integrity across financial systems.

Responsibilities include month-end close support, 1099 processing, audits, and collaborating with staff and vendors to resolve payment issues. A background in nonprofit finance is a plus.

Qualifications

• High School Diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or related field preferred.
• Minimum of 2 years of relevant experience.
• Experience using SAP Concur.
• Experience working in a nonprofit organization is a plus.

Responsibilities

• Process and review invoices and payment requests ensuring accuracy and proper approvals.
• Review AP transactions for compliance with policies and internal controls.
• Code and review expense reports per Travel Policy.
• Maintain integrity of AP and financial systems; support month-end/year-end close.
• Assist with audits and annual Form 1099 process.
• Identify and resolve discrepancies and errors in AP data.

Skills

Verbal communication

Written communication

Organizational skills

Analytical thinking

Attention to detail

Multitasking

Customer service

Education

High school diploma

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

SAP Concur

Microsoft Office Suite

Job description

The Accounts Payable Specialist is responsible for the day-to-day administration and processing of the Accounts Payable function, ensuring invoices, payments, and related transactions are processed accurately, timely, and in accordance with ACOG policies and internal controls.

This position works closely with ACOG staff, vendors, and Finance team members to research and resolve payment issues, maintain accurate financial records, and support month-end and year-end reporting requirements. The Accounts Payable Specialist is expected to exercise sound judgment, independently research routine issues, identify discrepancies, and elevate matters when appropriate.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities

• Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.
• Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.
• Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.
• Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).
• Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.
• Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.
• Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.
• Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.
• Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.
• Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.
• Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.
• Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.
• Provide documentation and support for annual financial statement audits, regulatory reviews, and other internal or external audits.
• Support the development and maintenance of Accounts Payable procedures and recommend opportunities to improve efficiency, accuracy, internal controls, and customer service.
• Meet established deadlines and complete assignments accurately with limited supervision.
• Perform other duties as assigned.

Required Skills/Abilities

• Strong verbal and written communications skills.
• Excellent interpersonal and customer service skills with the ability to work effectively with employees, vendors, and ACOG volunteers.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or other related software.
• Must be attentive to detail and able to perform tasks in a meticulous and thorough manner.
• Must have the ability to manage multiple priorities and complete tasks with very limited
• Excellent analytical and problem-solving skills.

Education And Experience

• High School Diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or a related field preferred.
• Minimum of 2 years of relevant experience.
• Experience using SAP Concur.
• Experience working in a nonprofit organization is a plus.

Salary Range: $65,000 USD - $75,000 USD

Our Perks

• Paid Parental Leave
• Breastfeeding Friendly Workplace
• Flexible work schedule
• Commuting Allowance
• Generous Paid Time Off
• Holiday Pay
• Life Insurance
• Community Volunteering Opportunities
• Generous 401(k) Company Contributions
• Medical, Dental, and Vision Insurance
• Learning Opportunities and Tuition Reimbursement
• Company-Sponsored Team Outings
• and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.