Accounts Payable Specialist, Financial Service Center

American-College-of-Obstetricians-and-Gynecologists; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Commuting allowance

Paid time off

Job summary

American College of Obstetricians and Gynecologists is seeking an Accounts Payable Specialist to manage daily AP activities in a hybrid Washington, DC environment.

The role involves processing invoices, ensuring proper approvals, and maintaining accurate financial records while supporting month-end close and vendor inquiries. ACOG values accuracy, controls, and timely payments in a nonprofit setting.

Qualifications

• High School Diploma required; Bachelor's degree in Accounting, Finance, Business Administration or a related field preferred.
• Minimum of 2 years of relevant experience.
• Experience using SAP Concur.
• Experience working in a nonprofit organization is a plus.

Responsibilities

• Process and review invoices and payment requests to ensure transactions are complete, accurate, and properly approved.
• Review AP transactions for compliance with policies, internal controls, and regulatory requirements.
• Code expense reports for assigned Districts and ensure Travel Policy compliance.
• Maintain integrity of AP and financial systems; support month-end/year-end processes.
• Research and resolve invoice, payment, vendor, and GL discrepancies promptly.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Attention to detail

Multitasking

Analytical/problem-solving

Education

Bachelor's degree in Accounting/Finance/Business or related field

High School Diploma

Tools

SAP Concur

Microsoft Office Suite

Job description

Accounts Payable Specialist, Financial Service Center

Washington, DC

The Accounts Payable Specialist is responsible for the day-to-day administration and processing of the Accounts Payable function, ensuring invoices, payments, and related transactions are processed accurately, timely, and in accordance with ACOG policies and internal controls.

This position works closely with ACOG staff, vendors, and Finance team members to research and resolve payment issues, maintain accurate financial records, and support month-end and year-end reporting requirements. The Accounts Payable Specialist is expected to exercise sound judgment, independently research routine issues, identify discrepancies, and elevate matters when appropriate.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:

• Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.
• Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.
• Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.
• Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).
• Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.
• Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.
• Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.
• Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.
• Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.
• Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.
• Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.
• Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.
• Provide documentation and support for annual financial statement audits, regulatory reviews, and other internal or external audits.
• Support the development and maintenance of Accounts Payable procedures and recommend opportunities to improve efficiency, accuracy, internal controls, and customer service.
• Meet established deadlines and complete assignments accurately with limited supervision.
• Perform other duties as assigned.

Required Skills/Abilities:

• Strong verbal and written communications skills.
• Excellent interpersonal and customer service skills with the ability to work effectively with employees, vendors, and ACOG volunteers.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or other related software.
• Must be attentive to detail and able to perform tasks in a meticulous and thorough manner.
• Must have the ability to manage multiple priorities and complete tasks with very limited
• Excellent analytical and problem-solving skills.

Education and Experience:

• High School Diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or a related field preferred.
• Minimum of 2 years of relevant experience.
• Experience using SAP Concur.
• Experience working in a nonprofit organization is a plus.

Salary Range

$65,000 - $75,000 USD

Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law . The College also participates in E-Verify .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in American College of Obstetricians and Gynecologists’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.