Accounts Payable Specialist — Drive Timely, Accurate Payments

City of Pasadena; Pasadena (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Employee medical insurance

Medical clinic access

Tuition reimbursement

Retirement matching

Vacation accrual

Job summary

City of Pasadena is seeking an Accounts Payable Assistant to process daily AP activities and support multiple departments. You will verify invoices, reconcile vendor statements, and ensure timely payments while maintaining compliance with policy.

The role requires a high-volume AP background, strong attention to detail, and the ability to meet deadlines. Bilingual English/Spanish is preferred, with benefits including medical, retirement matching, and paid vacation.

Qualifications

• High School Diploma or GED.
• Valid Texas Driver's License.
• Three (3) or more years of full cycle AP experience.
• Experience in a high-volume Accounts Payable environment.
• Excellent attention to detail.
• Strong organizational skills.
• Effective communications skills.
• Ability to consistently meet all deadlines.
• Must have strong work ethics.
• PREFERRED: Associates degree or 5+ years of Accounts Payable Experience.
• Bilingual (English/Spanish).

Responsibilities

• Process daily Accounts Payable activity and ensure accuracy.
• Review invoices for sales tax, late fees and penalties.
• Reconcile vendor statements and prepare checks.
• Verify approvals, correct account coding and cost centers.
• Ensure payments are entered before month-end and fiscal year-end.
• Maintain AP file room and archive records.
• Support departments and enforce AP policy.

Skills

Full cycle AP experience

Attention to detail

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High School Diploma or GED

Associates degree (preferred)

Job description

City of Pasadena is seeking an Accounts Payable Assistant to process daily AP activities and support multiple departments. You will verify invoices, reconcile vendor statements, and ensure timely payments while maintaining compliance with policy.

The role requires a high-volume AP background, strong attention to detail, and the ability to meet deadlines. Bilingual English/Spanish is preferred, with benefits including medical, retirement matching, and paid vacation.