Accounts Payable Specialist — Detail-Driven (Construction)

DDS Mechanical & Heating; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

DDS Mechanical & Heating in New York seeks an Accounts Payable Assistant to support the Accounts Payable Manager. The role requires accuracy, strong organizational skills, and comfort with numbers in a fast-paced office.

You will process invoices, match to purchase orders, maintain records, handle vendor communications, and assist with discrepancies. Proficiency in Excel and Outlook is expected, and experience with construction software is a plus.

Qualifications

• Accounts payable or administrative experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with numbers.
• Proficiency with Microsoft Excel, Outlook, and general office software.
• Accounting or construction software experience is a plus.
• Strong communication and follow-up skills.
• Dependable, professional, and willing to learn.

Responsibilities

• Assist with processing and entering vendor invoices
• Match invoices to purchase orders and supporting documentation
• Review invoices for accuracy and required approvals
• Maintain organized vendor and AP records
• Assist with vendor statements and invoice discrepancies
• Communicate with vendors regarding routine account matters

Skills

Attention to detail

Organizational skills

Numbers handling

Communication & follow-up

Tools

Microsoft Excel

Outlook

Office software

Job description

DDS Mechanical & Heating in New York seeks an Accounts Payable Assistant to support the Accounts Payable Manager. The role requires accuracy, strong organizational skills, and comfort with numbers in a fast-paced office.

You will process invoices, match to purchase orders, maintain records, handle vendor communications, and assist with discrepancies. Proficiency in Excel and Outlook is expected, and experience with construction software is a plus.