Accounts Payable Specialist - City Government

City-of-Bloomington,-M; BLOOMINGTON (MN); On-site; USD 44,000 - 47,000; Full time

Job summary

The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.

Expect to coordinate with various departments, maintain vendor records, collect W-9s, and ensure payments align with state statutes. The role requires strong Excel skills and meticulous attention to detail, with a focus on timely processing in a government setting.

Qualifications

• Two-year degree in Accounting or Business or five years related experience in the listed duties.
• Two years of office experience.
• One year customer service work experience.
• One year experience with financial accounting software.
• Proficiency with Microsoft Excel.

Responsibilities

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly).
• Coordinates with other positions for vendor records setup and maintenance.
• Verifies accounts on ACH enrollment authorization forms.
• Collects W-9s from all vendors.
• Answers inquiries from staff regarding invoices in a professional manner.
• Assists with training City employees on invoice processing and approvals.
• Codes invoices to the proper account within the chart of accounts.
• Works with City departments to ensure timely receipt of invoices and approvals.
• Ensures invoices are paid timely according to State Statute.
• Researches and resolves vendor questions.
• Prepares annual 1099s.
• Maintains records and backup documents; adheres to internal controls.
• Reports non-compliance with City policies and procedures.
• Incorporates new technology and best practices into the payment process.
• Compiles and analyzes data for internal and external use.
• Collaborates with Purchasing to follow Purchasing policies and procedures.
• Performs other duties as assigned.

Skills

Problem solving

Attention to detail

Organizational skills

Microsoft Excel

Effective communication

Education

Two-year degree in Accounting or Business

Five years related experience in duties listed

Tools

Financial accounting software

Tyler ERP or similar ERP system

Job description

The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.

Expect to coordinate with various departments, maintain vendor records, collect W-9s, and ensure payments align with state statutes. The role requires strong Excel skills and meticulous attention to detail, with a focus on timely processing in a government setting.